Outdoor Coordinator

Outdoor Coordinator

An Outdoor Coordinator at Griffin Media helps drive the Ideal Team Player culture.

Job Summary: As an Outdoor Coordinator, you will support the day-to-day operations of Griffin Media's outdoor digital billboard advertising division, playing a key role in keeping campaigns organized, accurate, and running on time. You will work alongside the Outdoor and internal Sales teams to provide exceptional sales support, coordinate campaign logistics, and help deliver results for our advertisers. For those who demonstrate strong communication skills and a genuine passion for building client relationships, this role may have the opportunity to develop into a more client-facing role over time.

Job Responsibilities:

• Coordinate the scheduling and execution of digital billboard advertising campaigns, ensuring timely and accurate delivery that meets client expectations and company standards.
• Collaborate with the Sales and Creative teams to facilitate the timely delivery of advertising content and support a smooth campaign workflow from start to finish.
• Traffic and invoice billboard displays using the in-house billing system, maintaining accurate and up-to-date records of campaign details, client interactions, and billing information.
• Monitor billboard campaign performance and assist in preparing reports with insights and optimization recommendations for the Director of Operations and Account Executives.
• Support client relationships by responding to inquiries, addressing concerns promptly, and providing excellent customer service throughout the campaign lifecycle.
• Assist in developing and implementing marketing strategies and sales initiatives for the outdoor division, including writing orders and supporting outreach efforts as needed.
• Prepare correspondence, presentations, and other documents to support the needs of the outdoor department.
• Ensure compliance with industry regulations and company policies across all outdoor advertising operations.
• Conduct site visits as needed to verify the proper functioning and professional presentation of billboard locations.
• Support the Director of Operations with administrative tasks, special projects, and general department needs.
• Perform other job-related duties as assigned, including driving an automobile for company business.

Job Schedule: This is a full-time position primarily working 40 hours per week. You may also be called upon at times to fill in other hours and days of the week to help cover vacations, illnesses, breaking news, severe weather, or special projects/events. This position may be eligible to work remotely on occasion and at the discretion of the supervisor.

Qualifications:

• Humble: A habit of sharing successes, putting the team first, and working for the good of the team. A "we" not "me" attitude. The ability to give and receive constructive criticism. Observe and employ the Golden Rule.
• Hungry: Exhibit a strong work ethic, drive, and willingness to take initiative.
• Smart (People Smart): The virtue of being interpersonally smart about the interactions and relationships of those you encounter.
• Positive Attitude: Exhibited by focusing on opportunities not problems, see the glass as half-full not half-empty.
• Sense of Urgency: How we react and respond.

Skills and Requirements:

• Bachelor's degree in Marketing, Advertising, Business, or related field preferred. Related experience will be evaluated and may be substituted as years of education.
• 2 years of experience in advertising, marketing, or a related field preferred.
• Prior general office experience, preferably in advertising, sales, or a broadcast-related environment.
• Strong organizational, interpersonal, communication, and time management skills, with the ability to manage multiple deadlines and maintain accuracy under pressure.
• Ability to work quickly and accurately with names, numbers, and symbols; detail-oriented with a proactive approach to problem-solving.
• Ability to work both independently and collaboratively, taking initiative to complete tasks thoroughly and with minimal supervision.
• Proficiency in Microsoft Office Suite and familiarity with digital advertising platforms. Ability to learn new systems.
• Must have, or be able to obtain, a valid Oklahoma driver's license and have a driving record acceptable to the company.
• Ability to perform other job-related duties as assigned.
• Capable of handling the physical and mental requirements including:
• Ability to verbally communicate in English.
• Ability to read computer monitor information (words and data).
• Ability to hear detailed spoken word.
• Ability to remain sedentary and to travel to work location.
• Ability to perform manual dexterity tasks with hands, fingers.
• Ability to analyze data, concentrate, reason, and write.
• Ability to perform under emotional stress.
• Ability to lift 25 pounds unaided.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.