Administrative Asst 3 4P860

Title: Administrative Assistant III
Client: Alabama Power
Location: Wilsonville AL
Contract: 11 Months
Experience: 35 Years Preferred

Job Summary

We are seeking an experienced Administrative Assistant III to provide administrative and operational support to business units and departmental teams. This role will coordinate office activities maintain records support timekeeping and expense processing prepare reports manage meetings and travel and provide day-to-day administrative support.

The ideal candidate will be highly organized detail-oriented professional and comfortable supporting multiple departments in a fast-paced environment.

Key Responsibilities

• Provide administrative support to assigned departments and leadership teams.

• Maintain employee attendance timekeeping leave tracking and related reports.

• Process expense reports and support reimbursement activities.

• Manage filing systems records retention and document organization.

• Order and maintain office supplies and equipment.

• Coordinate business travel and related logistics.

• Schedule meetings manage calendars and prepare meeting materials.

• Gather compile and analyze data for reports and presentations.

• Review documentation for accuracy and completeness.

• Coordinate with vendors and service providers regarding office equipment and administrative services.

• Support employee programs recognition activities meetings and departmental events.

• Assist with workforce administration and personnel documentation.

• Support organizational safety compliance and business initiatives.

• Provide backup administrative support across departments as needed.

• Deliver professional customer service to employees vendors and internal stakeholders.

Required Qualifications

• High school diploma or equivalent required.

• Experience coordinating meetings calendars travel and report preparation.

• Strong proficiency with Microsoft Office including Word Excel PowerPoint and Outlook.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to handle confidential and sensitive information appropriately.

• Strong attention to detail and ability to manage multiple priorities.

• Ability to make sound administrative and procedural decisions.

• Strong customer-service and problem-solving skills.

Preferred Qualifications

• 35 years of administrative support experience preferred.

• Associate degree vocational training or relevant certification preferred.

• Experience with business financial HR or timekeeping systems.

• Accounts payable or expense-processing experience.

• Experience supporting multiple departments or leadership teams.

• Experience working in a fast-paced business or operational environment.

Key Skills

Administrative Support Microsoft Office Calendar Management Travel Coordination Timekeeping Expense Reports Records Management Data Analysis Report Preparation Meeting Coordination Document Management Customer Service Workforce Administration Office Operation