Project Manager, Polio & GHS Management

Job Summary

FHI 360 through the United States Government (USG)-funded America First Global Health Strategy (AFGHS) – FHI 360 project implements a growing portfolio of polio and global health security (GHS) activities that support surveillance, outbreak detection and response, laboratory systems, preparedness, and health security capacity strengthening in partnership with national governments and global stakeholders. Reporting to the Associate Director, AFGHS Management, the Project Manager, Polio & GHS Management will work closely with technical and project leadership to provide direct project management and operational leadership for these core-funded initiatives, working closely with headquarters, regional, and country teams across approximately 20–25 countries. The position will coordinate work plans, budgets, consultants, reporting, timelines, and resources to ensure activities stay aligned with workplans and aligned with technical priorities.

Accountabilities

Project Management:

• Manages and oversees the development of centrally funded projects in coordination with country project managers from initiation to completion across a set of countries, or a project that is larger or more complex in scope. Solves complex issues independently and escalates as necessary.

• Develops and delivers project plans, consultant agreements/consultant contract management/deliverable collection, project documentation, training, presentations, and budget proposals to management and staff. Identifies and resolves project issues and implements improvement plans to keep the project on schedule and within budget.

• Develops best practices and tools for project execution and management. Manages the operational and tactical aspects of multiple projects in a matrix environment.

• Oversees operational elements of the centrally funded polio and GHS programming and country level engagement with technical staff and the Project Management Team (PMT) with a focus on minimizing risk/improving coordination across multiple activities.

• Monitors budgets and scope to ensure successful execution and completion of project deliverables. Identifies partnerships, opportunities, and information to present to management to help achieve the strategic goals of the organization. Implements evidence-based interventions in one or more multi-sector areas, as well as new technologies and practices.

• Builds, develops, and grows partnerships vital to the success of the project.

• Manages the operational and tactical aspects of multiple activities in a matrix environment.

• Develops and implements process improvement plans.

• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.

• Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.

• Performs other duties as assigned.

Project Administration:

• Ensures compliance across the broader project in alignment with FHI 360 and/or client regulations.

• Responsible for contribution to and review of required client deliverables. Identifies and resolves project issues and implements improvement plans to keep projects on schedule and within budget.

• Serves as a resource to in-country Project Directors to resolve high-level operational challenges, including People & Culture, compliance, consultant management, contracting budget, and client/donor relations.

• Builds, develops, and grows partnerships vital to the success of the project.

• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.

• Determine the resources (time, money, equipment, etc.) required to complete the project.

• Develop a schedule for project completion that effectively allocates the resources to the activities.

• Builds and implements or socialize the best practices for performing all tasks.

• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.

• Determine the objectives and measures upon which the project will be evaluated at its completion.

• Execute the project according to the project plan.

• Author reports on the project for management and for funders.

• Communicate with funders as outlined in funding agreements.

• Develops best practices and tools for project execution and management.

Financial Management:

• Monitors budgeted project expenditures.

• Manage all project funds according to established accounting policies and procedures.

• Ensure that all financial records for the assigned portfolio are up to date.

• Prepare financial reports and supporting documentation for funders as outlined in funding agreement.

Personnel Management:

• Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.

• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.

• Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.

• Ensure that all project personnel receive an appropriate orientation to the organization and the project.

Applied Knowledge & Skills:

• Works independently and with other agencies to build local community acceptance.

• Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.

• Strong knowledge of project management software and other technologies. Strong negotiator and problem solver.

• Excellent oral and written communication skills.

• Demonstrated project and personnel management skills.

• Ability to influence, motivate, and collaborate with others.

• Ability to adapt and resolve problems/issues to bring project to completion.

• Creating and Managing Systems and Processes. Recognizes the need for standardization and balances client and organization needs in systems design.

• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

• Problem Solving & Impact: Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.

• Problems are complex and require analysis of situations and data with evaluation of a range of factors.

• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

Supervision Given/Received

• May manage junior staff and external project members to achieve goals and vision of project from initiation to completion.

• Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.

• Typically reports to an Associate Director or Director.

Education

• Bachelor's Degree or its International Equivalent in Communication and Social Marketing, Economic Development, Education, Health, Nutrition, Research, Technology and Youth or a Related Field.

• Project Management (PM) Certification preferred.

Experience

• Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.

• Prior work experience in a non-governmental organization (NGO), government agency, or private organization. Interational or domestic (US) program development or project management preferred.

• Experience working in Polio Eradication and/or Global Health Security highly desired
• Fluency in English required, working proficiency in French strongly preferred.

Typical Physical Demands

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements

• 10% - 25%

The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: USD $90,000 - $110,000 annual

International hiring ranges will differ based on location

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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