Architect

Description Under direction, and in a lead capacity, performs duties of a technical nature in the preparation and completion of Court documents, accounting and disbursement of Court funds. Under direction, and in a lead capacity, performs duties of a technical nature in the preparation and completion of Court documents, accounting and disbursement of Court funds. This classification functions as a lead position in Superior Court. The incumbent provides oversight and direction to staff engaged in accounting clerical work, and performs the most difficult, specialized and complex accounting clerical work, as well as basic accounting professional support to Court management. It is distinguished from accounting clerical positions by its responsibility for assigning, directing and monitoring the activities of staff in a lead capacity. This is a non-Civil Service classification. Essential Functions Plans, organizes, assigns and evaluates the work of staff engaged in accounting clerical work. Reviews staffs work for completeness and conformance with legal and administrative requirements. Provides lead accounting authority for the Court; maintains, develops and reconciles accounting records consisting of Trust Funds, cash receipt journals, deposit funds and other records necessary to properly account for the revenues and expenditures of the Court. Assists with accounting oversight for monies disbursed by the Court including payments for expenses incurred in the operation and maintenance of the Court, and payments made to organizations and individuals in satisfaction of a Court order. Assists with oversight of clerks in the administration of personnel and payroll records to include the recording of vacation/sick allocations; payroll maintenance; personnel file maintenance; and other duties as required. Assists in the development of a system of internal controls to assure proper segregation of accounting functions and to assist in the prevention of errors and the detection of fraud. Assists in the preparation of the departmental budget; prepares expenditures and revenue budget reports; coordinates financial data for use by management; assists in monitoring departmental expenditures; calculates projected financial needs based on past or projected expenditures, salaries, wages and operating costs; tracks expenditures through the budget cycle and makes recommendations for adjustments between budget keys as needed. Oversees and monitors daily closeout of cash registers. Compiles and prepares periodic accounting and statistical reports. Answers financial inquiries by the public or Court staff; serves as a resource for employees or the public in the solution of difficult problems related to procedures or regulations, and resolves public relations problems which may arise. Develops computer spreadsheets for accounting clerical applications. Confers with professional accounting staff to determine clerical accounting requirements; coordinates accounting clerical procedures with other affected divisions and departments. Researches and interprets policies, procedures and legal codes. Recommends, develops and implements new or revised procedures, forms and office systems. Utilizes a personnel computer and related software. May be required to train new staff. Performs other job-related duties as assigned. Minimum Qualifications Two (2) years experience as a Court Financial Technician II OR three (3) years public or private sector experience in accounting, bookkeeping or a closely related field. An Associates Degree in accounting or a closely related subject will be substituted for one year of experience. Proficiency in Microsoft Excel or related software required. Lead or supervisory experience highly desirable. Selection Procedures Knowledge of Basic accounting policies and procedures; laws, codes, and regulations governing Superior Court financial activities; procedures and terminology to perform the more complex Superior Court financial/accounting processing and operations; proper cashiering methods and practices; training methods and techniques; proper office methods and procedures; procedures, commands and use of computerized record keeping, case management, and financial/accounting processing systems. Ability to plan, assign, direct and monitor the work of other in a lead capacity; train and guide staff on Court policies and procedures, basic accounting and payroll functions, and proper office methods; perform the more complex Superior Court financial/accounting processing and operations; research, interpret apply and explain the laws, codes and regulations governing financial activities; gather compile, compare, verify, reconcile and balance financial and statistical information; accurately enter/retrieve data and generate documents and reports using various computerized record keeping systems; maintain and compile records, and logs and prepare related reports; interact effectively with co-workers and the general public; give oral and written instructions in a clear and concise manner; operate standard office equipment including a personal computer and related software; work with minimum supervision. Superior Court of California, County of Kern offers a comprehensive benefit package which includes but is not limited to medical, dental, and vision insurance coverage; prescription coverage; life insurance; a defined benefit retirement plan and additional deferred compensation option; and Employee Assistance Program (EAP). #J-18808-Ljbffr Placer County