Accounts Receivable Specialist

Accounts Receivable And Collections Specialist Accounts Payable SupportAll Fleet Inc. is looking for an experienced Accounts Receivable and Collections Specialist who can own that finish line. All Fleet is a nationally recognized emergency mobile truck and trailer repair company headquartered in Zion, Illinois. Our operation runs 24 hours a day, 365 days a year, supporting commercial fleets through a growing nationwide service network spanning more than 20 states.This is a fast paced nationwide operation. Our accounting team must move with the same urgency and accountability as the people serving our customers in the field. We need someone who can make sure completed work becomes collected revenue.This Is Not a Passive Accounting PositionWe are not looking for someone who sends an occasional statement and waits for the customer to respond. We need someone who takes ownership of the entire accounts receivable process. That means sending invoices, tracking aging, making collection calls, resolving disputes, documenting commitments, and following through until payment is received. You should be comfortable asking directly for money while maintaining strong customer relationships. You should know when to be patient, when to push, and when an account needs to be escalated.You will also help oversee accounts payable by reviewing vendor invoices, tracking due dates, and making sure legitimate company obligations are properly documented and paid.What You Will OwnPrepare and submit customer invoices accurately and on timeVerify invoices contain the required purchase orders, approvals, photos, signatures, and supporting documentationSubmit invoices through customer portals and other required billing systemsManage the accounts receivable aging report and maintain a clear plan for every past due balanceContact customers consistently by phone and email to secure paymentObtain firm payment commitments and document every collection activityInvestigate short payments, rejected invoices, missing purchase orders, and billing disputesWork directly with operations, dispatch, technicians, customers, and leadership to resolve issues delaying paymentReconcile customer accounts and research unapplied or incorrectly applied paymentsEscalate high risk and seriously delinquent accounts before they become larger problemsProvide leadership with accurate updates on aging, disputes, payment commitments, and collection riskIdentify recurring billing problems and help improve the process that caused themAccounts Payable SupportReview incoming vendor invoices for accuracy and completenessConfirm bills have the proper approvals and supporting documentationTrack due dates and help ensure obligations are paid according to company prioritiesResearch pricing differences, duplicate charges, credits, and other discrepanciesCommunicate with vendors regarding invoice and payment questionsMaintain organized and accurate accounts payable recordsHelp prevent missed, duplicate, incorrect, or unauthorized paymentsWhat Success Looks LikeCompleted work is invoiced without unnecessary delayEvery past due account has current notes and a defined next stepCollection calls and follow ups happen consistently without remindersCustomer disputes are identified early and driven to resolutionPromised payment dates are tracked and enforcedPast due receivables decrease because you actively manage themVendor bills are accurate, organized, and handled on timeLeadership always knows what is owed, what is at risk, and what requires attentionNothing quietly falls through the cracksWho Will Be Successful Here You may be a strong fit if you:Have at least three years of accounts receivable, business collections, billing, or related accounting experienceHave a proven record of collecting past due commercial accountsAre confident making collection calls and directly asking for paymentCan be persistent without damaging important customer relationshipsKnow how to investigate and resolve the underlying reason an invoice has not been paidAre highly organized and can manage a large volume of open invoices and follow upsWork with urgency without sacrificing accuracyCommunicate clearly, professionally, and directlyTake ownership instead of waiting for someone to tell you what to do nextFollow through until the issue is completely resolvedAre comfortable holding customers, vendors, and internal team members accountableCan prioritize effectively when multiple issues require immediate attentionAre proficient with Excel and comfortable learning new accounting, billing, and operational systemsExperience in transportation, trucking, fleet maintenance, roadside repair, towing, logistics, or another high volume service business is strongly preferred.Why Join All Fleet? All Fleet is not a small local repair shop operating inside a single market. We are a growing nationwide service organization supporting commercial fleets around the clock. The work is fast, the problems are real, and strong performers have the opportunity to make a visible impact.Join a company with an expanding national presenceWork from our corporate headquarters in ZionHave direct ownership over work that affects company cash flowCollaborate with operations across multiple markets and time zonesBe trusted to identify problems and drive solutionsWork in an environment where initiative and measurable results are recognizedHave the opportunity to grow as the company continues expandingIf you want to sit quietly, complete a checklist, and disappear into the background, this probably is not the right position. If you want responsibility, visibility, and the opportunity to help strengthen the financial engine behind a nationwide operation, we want to meet you.Compensation and BenefitsHealth insuranceDental insuranceVision insurance401(k)Full time employmentOn site position at All Fleet's corporate headquarters in Zion, IllinoisAll Fleet Inc. is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.