Administrative Coordinator

Professional Staff - Fiscal Affairs The Administrative Coordinator works in conjunction with service line leadership to support the administrative needs of the Integrated Medicine and Cardiovascular Service Lines. This position will be responsible for developing and maintaining clinic scheduling templates in Epic and coordinating schedule changes. The Administrative Coordinator will be assigned various projects, will prepare & analyze reports, and will assist in coordinating the daily operations within the service line. Will be required to attend Epic training and pass required exams within one year of hire. Qualifications Minimum Qualifications: Bachelors Degree in a directly related field plus two (2) years of experience in program administration OR a High School Diploma plus six (6) years program administration. Preferred Qualifications: Experience in a medical office setting Experience working with Epic Cadence and QGenda Knowledge, Skills and Abilities: Knowledge of clinical workflows in an outpatient clinic setting. Attend Epic training and pass applicable testing within one year of employment. Ability to prepare reports and analyze data. Working knowledge of data processing equipment and applications. Effective oral, written, and interpersonal communication skills. Strong customer service orientation. Responsibilities: Develops and maintains clinic scheduling templates, decision trees, diagnosis matrices, and scheduling criteria for all providers in the service line. Works closely with IT to build and maintain accurate templates and decision trees in Epic. Ensures OR and Lab time is released appropriately. Coordinates rescheduling as needed. Provides technical and customer support for providers and access staff utilizing Epic scheduling templates. Meets regularly with providers and access staff to review scheduling templates, making recommendations to optimize schedules and ensuring compliance with Access Committee guidelines. Monitors clinic schedules and works closely with clinic and appointment center access staff to ensure accurate and efficient use of provider time. Performs related responsibilities as required or assigned. Salary Information: Commensurate with education and experience Required Documents to Apply: Curriculum Vitae Optional Documents: Special Instructions to Applicants Recruitment Contact Information: Please contact View email address on click.appcast.io for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements Annual TB Screening, Criminal Background Check, Substance Abuse Testing This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking Frequent Physical Activity Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking Occasional Physical Activity Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking Benefits Eligible Yes University of Arkansas for Medical Sciences