Warehouse Manager II

Job Description

Job Description:\n\n *Please read all the requirements for the Warehouse Manager II position listed below Location Transition: This position will initially report to our Socorro, NM location, with a planned transition to our new Albuquerque, NM location in Fall 2026. Cover Letter Requirement: A cover letter must be submitted along with your resume. Applications submitted without a cover letter will not be considered. Note: If applying through Indeed and unable to upload a cover letter, please email your cover letter to View email address on ziprecruiter.com after submitting your application. Application Limit: This posting will close after the first 100 qualified applications have been received. Work Authorization: EarthScope Consortium Inc. is not able to sponsor employment visas for this position. Work Location Eligibility: Applicants must be authorized to work and physically reside within the 50 United States. EarthScope is only able to employ individuals working within these states. Job Title: Warehouse Manager II Reports to: Engineering Manager III, Facilities Operations Employment/FLSA Status: Full-Time/Exempt  Remote Eligible: No, Socorro, New Mexico. U.S. and transition to a new Albuquerque, NM location in FALL 2026 Travel Requirements: Up to 50% through Sept 2026, afterwards; Up to 30% Salary Range: $90,000 - $109,000 (depending on experience, skills, and qualifications relative to the job requirements)  Benefits and Perks: Comprehensive Medical Plan Covering Medical, Dental, Vision Short Term and Long-Term Disability Coverage 403(b) Plan with Company Match Life Insurance PTO, Paid Holidays Position Summary The Warehouse Manager II is responsible for overseeing and participating in the planning, organizing, and implementing safe and effective operations of the assigned EarthScope warehouse as well as logistics, import/export/shipping and customs compliance for EarthScope-supported activities. This includes preventative and corrective maintenance of the assigned facility and execution of shipments including shipping and receiving, managing and optimizing global equipment movements, ensuring customs compliance and providing strategic support to Principal investigators. The Warehouse Operations Manager II is accountable for all US Government property and EarthScope-owned property. Details of Responsibilities General Essential Job Duties: Customs Compliance:Create and maintain procedures relating to customs compliance. Stay current on US government programs and changes in trade laws, tariffs, and customs regulations, implementing necessary compliance measures. Assume primary responsibility for import/export compliance, overseeing and managing international shipments, ensuring proper documentation and compliance with customs regulations and EarthScope policies.Develop and implement internal operating systems and processes to streamline customs and compliance procedures.Support continuous improvement initiatives for logistics efficiency, including technology adoption and performance monitoring. Logistics Operations:Work closely with the PI Coordination department to understand equipment movement requirements, compliance policies, and resolve any issues or concerns. Collaborate with cross-functional teams to develop and implement effective transportation strategies and activities that align with project requirements and organizational goals. Provide strategic leadership for logistics operations, including process optimization, technology adoption, and performance monitoring, reviewing transportation strategies as well as cost-effectiveness for warehouse operations. Foster effective communication and collaboration within the team and across multiple departments to ensure seamless coordination of logistics activities. Create and maintain procedures relating to EarthScope logistics Shipping, Warehouse Operations & Inventory Management:Create and maintain warehouse procedures for all facilities in which EarthScope equipment is housed. Plan, organize, and manage the operations of the assigned warehouse facility, including inventory accuracy and reporting; ensure that all items are properly accounted for and barcoded. Oversee appropriate transport for all shipments, including tracking and confirmation of delivery of all incoming and outgoing shipments. Oversee equipment preparation for PI experiment shipments as well as for those for network operations. In collaboration with Warehouse Manager I, arrange all international shipments ensuring import/export compliance. Maintain and oversee warehouse inventory and perform documented annual inventory audits across all EarthScope locations to ensure reconciliation with accounting records. Ensure compliance with government property tracking, reporting, and disposition requirements. Maintain warehouse security, safety, and general housekeeping. Coordinate with the Facilities Manager and the Finance and Admin team for developing reports for government sponsors in specific format with regard to changes in property, disposition requests, etc., as required by policy and OMB standards, for review. Maintain appropriate documentation related to EarthScope shipping/receiving practices. Other duties may be assigned as necessary for the successful operation of the business. Leadership and Supervisory Responsibilities:Provide tasking for and supervision of Warehouse Coordinator staff. Provide tasking for and supervision of part-time student workforce to assist in warehouse operations and shipping/receiving tasks. Interact effectively and efficiently with staff, community, and partnering organizations in support of Instrumentation and other activities. Work with program managers, external vendors, and community members to arrange services and/or procure supplies. Foster a professional culture through the use of strong interpersonal skills, verbal and written communications. Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices Promote innovation and the adoption of new tools and systems. Collaborate with all team members to ensure the warehouse facility and all related activities are properly coordinated and completed. Qualifications Minimum Education & Experience Requirements:Bachelor’s degree in business, logistics or related field or equivalent experience Minimum of ten (10) years of experience in warehouse and inventory management with at least 2 years of supervisory experience. Minimum of ten (10) years of experience in trade compliance and logistics. Experience in tracking and reporting government and company property. Mastery of inventory tools and their implementation. Hazardous materials, OSHA, and Lift Truck Operator certification. In-depth understanding of the U.S. Customs and Border Protection Regulations (19 CFR), including expertise in Customs valuation and classification under the Harmonized Tariff Schedule of the U.S. and Canada. Proficiency in addressing country of origin and marking issues, record-keeping requirements, and other import/export compliance matters. Experience working closely with the U.S. Customs and Border Protection and Department of Commerce. Preferred Skills:Lithium battery handling and IATA certification. Demonstrable knowledge of export control regulations, licensing requirements, and international trade agreements. Track record of conducting customs audits, implementing corrective actions, and ensuring compliance with supply chain security programs such as C-TPAT (Customs-Trade Partnership Against Terrorism). Certification or advanced training in customs compliance, such as Certified Customs Specialist (CCS) or Certified Export Specialist (CES). Assignment-specific Position Summary Positions in Instrumentation Services will include job specific addenda that specify and clarify Functional, Programmatic, and any Additional responsibilities that are pertinent to this position. This is in addition to the general Position Description requirements associated with the job title. Assignment-specific Essential Duties: Functional responsibilities:Reports to and is supervised by the EM III – IS Facilities Manager. Maintains OSHA compliance in warehouse operations through required safety supplies, regular inspections, and adherence to established safety protocols Develops, updates, and maintains standard operating procedures (SOPs) for warehouse operations, shipment processing, and compliance activities Prepares and reviews export/import documentation, including bills of lading, commercial invoices, and customs declarations. Classifies goods under the Harmonized Tariff Schedule (HTS) and ensures correct identification of country of origin, valuation, and tariff codes. Monitors and maintains compliance records for shipments and assists with audits, self-checks, and corrective actions. Tracks regulatory changes (customs, EAR, ITAR, and related U.S. import/export laws) and coordinates with the EarthScope Compliance Team when applicable. Coordinates with freight forwarders, customs brokers, and internal departments to ensure timely, accurate, and compliant shipments.Performs core warehouse duties, including receipt and preparation of shipments, coordination of packaging and staging, and tracking and confirmation of delivery for all inbound and outbound shipments. Reports on changes in equipment status and supports disposition requests, as required by policy and OMB standards, for review by IS Facilities Operations Manager. Develop data and reports, as requested by the IS Facilities Manager, related to government property. Provides training and shares compliance knowledge with Operations staff across EarthScope facilities. Provides functional supervision to the EPIC Operations group Warehouse subunit. Represents Warehouse subunit resource requirements and status to functional manager in support of monthly management resource allocations meetings. Reports on workload balance for all direct reports Oversees subaward employees, including students. Ensure that the team properly accounts for time between all supported programs. Provides input to hiring managers and supports the resource hiring process - as appropriate to this functional group. Other duties may be assigned as necessary for the successful operation of the business. Programmatic responsibilities:Manages Import/Export coordination and warehouse operations for all EarthScope programs and projects across all IS facilities in coordination with the EMIII - IS Facilities Manager. Coordinates programmatic responsibilities through appropriate program managers and assigned task leaders. Programmatic responsibilities include but are not limited to: NGF Global Network Facility Support NGF Regional Network Facility Support NGF Portable Program Facility Support Establishes and maintains warehouse safety and best practices and associated documentation. Coordinates with the EarthScope Compliance Officer on changes to Import/Export policy. Other duties may be assigned as necessary for the successful operation of the business. Other: Advance approval from your functional manager and the VP, Instrumentation is required for any physical relocation that changes your proximity to your assigned duty station.   Assignment-specific Knowledge, Skills, & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: Working knowledge of international trade regulations, including customs laws, EAR, and ITAR. Ability to prepare and interpret shipping and customs documentation with accuracy. Familiarity with HTS classification, country of origin rules, valuation, and tariff structures. Strong coordination skills for working with freight forwarders, customs brokers, and government agencies. Ability to train others and transfer compliance knowledge effectively to a distributed operations team. Ability to interpret and apply regulatory updates to daily operations. Ability to use judgment within defined practices / procedures to determine appropriate action. Ability to contribute to the solution of complex problems. Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form. Must have working knowledge of Microsoft Excel and Microsoft Word Assignment-specific Preferred Skills:Entry-level certification or coursework in import/export regulations or international trade compliance (e.g., Certified Export Specialist, ICC Global Trade Certificate, or equivalent).  Experience in knowledge transfer, training facilitation, or cross-facility staff development.  Experience with inventory management software is required.  Knowledge, Skills, & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position: Strong analytical, negotiating, and problem-solving skills. Strong organizational and time management skills. Ability to read and interpret documents such as packing lists, shipping manifests, safety rules, operating and maintenance instructions, and procedure manuals. Ability to maintain accurate and complete records. Ability to establish, implement, and follow safety and quality standards. Ability to use judgment within defined practices / procedures to determine appropriate action. Ability to understand moderately complex problems and to collaborate and explore alternative solutions. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form. Ability to complete moderately complex administrative paperwork. Ability to communicate effectively at all levels of the organization. Ability to work independently and as part of a team. Ability to handle multiple projects simultaneously. Advanced knowledge of rules, regulations, and procedures for safe handling/storing/return of hazardous freight shipments. Proficient computer skills, including MS Word, Excel, etc. Excellent small group and interpersonal communication skills. Mastery of shipping software and its functions. Demonstrated experience in safe transportation and equipment moving operations. Demonstrated experience with occupational hazards and safety precautions of the trade. Must be organized with strong attention to detail. Must work independently as well as be a team player. Other Requirements:Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling. Must have a current driver's license and be able to obtain a valid NM driver’s license. M