Material Control Coordinator

Material CoordinatorAt the Vancouver Fire Department, every employee plays a vital role in supporting our mission to preserve life, protect property, and ensure a safe, prepared community. Whether serving on the front lines or behind the scenes, we work together to provide exceptional public safety services through collaboration, innovation, and community partnership. Guided by our values of Service, Engagement, Respect, Integrity, Excellence, and Safety, we are committed to fostering a supportive and inclusive workplace where employees can thrive. If you are looking for meaningful work that directly supports the safety and success of our community, we invite you to join our team. Funded by Clark County Fire District #5, this three-year limited-duration position supports implementation of the Vancouver Fire Department's Strategic Plan. The successful candidate will contribute to key initiatives that enhance public safety services, strengthen organizational effectiveness, and improve service delivery throughout our community. Continuation beyond the three-year funding period is not guaranteed and is contingent upon available funding.We're currently recruiting for a Material Coordinator. The primary responsibilities for the job are to support the Logistics and Support Services Division, provide effective control of departmental assets and inventory systems through the purchase and maintenance and tracking of materials and equipment needed for daily operations. This is a full-time, limited term, non-exempt union position. This position is covered under the provisions of an agreement between the City and the OPEIU union. The schedule for this position is M-F, 8am to 5pm. This position is governed under Civil Service rules. Union Pay Strategy Salary for this position is subject to a collective bargaining agreement with negotiated step increases based on seniority. Candidates meeting the minimum requirements for the position will be at the beginning of the listed range, equal to Step 1. Directly related experience, certifications and relevant credentials exceeding minimum requirements will be considered for step credit at hire, with such credit not to exceed Step 4, the approximate midpoint of the listed range, unless otherwise stipulated in the applicable collective bargaining agreement.Essential Functions:Assist in the purchasing of supplies, equipment and other Department services, adhering to City of Vancouver Procurement Thresholds and Processes which will include soliciting vendor quotes and contacting vendors to receive best price possible.Manage and use purchasing cards, enter and process requisitions, enter purchase orders, enter invoices for payment in compliance with City procurement policies and procedures.Receive and maintain inventory; Issue equipment and supplies to Department employees; maintain accurate inventory records to ensure adequate inventory levels, track equipment needing renewal, disposal and lost/damaged items.Maintain accurate and up to date data in the system to ensure Personal Protective Equipment (PPE) inspections, cleanings, repairs, and replacements are properly recorded and tracked.Collect and dispose of surplus Department items according to City of Vancouver policy.Coordinate with City IT Department for the purchase and maintenance of Department hardware and software requirementsDevelop and maintain positive working relationships with Facilities department to facilitate resolution of department fire station and administrative office maintenance issuesOrganize projects and participate in the process of Department changes and upgrades related to security, facilities and IT.Provide assistance to others in review and control of assets. Gather historical data related to supplies and equipment purchases to assist with budget projections and preparation.Perform other duties and responsibilities as assigned.Qualifications:Experience and Education:Two (2) years inventory control experienceEducation:Associate's Degree in Supply Chain Management, Logistics, or Business Administration* Equivalent combinations of education and experience may be considered.Computer Skills:Basic skills using Microsoft Office SuiteKnowledge:General familiarity with warehousing and inventory proceduresMunicipal purchasing principles and practicesProject management methods, techniques, terminology and proceduresContract management methods, techniques, terminology and proceduresPrinciples and procedures of record keeping and reportingSafe work practicesModern office procedures, methods and computer equipmentUse of personal computers and basic softwareAbilities:Learn the organization, procedures and operating details of the Fire DepartmentOrganize, stock, and issue supplies and equipmentPerform routine mathematical calculationsElectronically file and document inventory, supplies and recordsDetermine and forecast needs based on inventory supply, seasonal needs and use trendsResearch and provide recommendationsWork courteously with the general public on the telephone or in personMaintain accurate records and filesUnderstand and carry out oral and written directions with a high level of attention to detailWork independently in the absence of supervisionOperate a personal computer and appropriate softwareWork in a manner consistent with the City of Vancouver's Operating PrinciplesWork and act as a team player in all interactions with other City employeesProvide a high level of customer service at all timesProject and maintain a positive image with those contacted in the course of workDevelop and maintain collaborative and respectful working relationshipsConsistently provide quality serviceMaintain regular and dependable attendanceDemonstrate a commitment to valuing differences among people and to being inclusive.Show the utmost respect for others, and act as a team player.Promote safety as a guiding principle and a regular practice in accomplishing work by focusing on safe practices and complying with safety and health policies and procedures.Recognize unsafe conditions which may be hazardous to an employee or to the public.Works in safe and responsible manner; not putting self or others at risk. Complies with applicable policies and procedures including but not limited to using personal protective equipment, observing warning signs, learning about potential hazards, and reporting all unsafe conditions.Selection Process:Application Review : Candidates will be evaluated based on the content of their application and those deemed most qualified will be invited to participate in the remainder of the selection process.Assessment (Pass/Fail): This recruitment MAY require online assessments which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.Oral Interview (Pass/Fail based on 70%): Questions will be job related and may include but not limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three to five member interview panel who will ask the same position-related, pre-established written questions of all candidates. The panelists' evaluations will be combined resulting in candidate interview scores. Those passing with a 70% or higher will be placed on an eligibility list.Final Interview: As positions become available up to the top three candidates from the eligibility list will be invited to participate in a final selection interview.This position is subject to successful completion of a pre-employment reference check, background check, a driving abstract and medical evaluationThe City of Vancouver is committed to advancing equity and creating a welcoming and inclusive workplace. We recognize that progress depends on more than just a verbal commitment; it depends on making meaningful organizational change. We developed and continue to develop strategies to enhance employee-centered programs, eliminate recruitment and advancement barriers, elevate employee understanding of DEI and cultural competency and build an inclusive and welcoming place to call work. We hope you'll consider joining us on the journey!Safety: The City of Vancouver believes every employee plays a role in maintaining a safe workplace. The City of Vancouver promotes safety as a guiding principle and practice and accomplishes work by creating safe work environments, complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.Diversity and Inclusion: At the City of Vancouver, we value and foster a workplace comprised of people with a range of different backgrounds, experiences and cultures. We recognize that a diverse and inclusive team is key to innovation, effectiveness and a positive culture. We are proud to be an Equal Opportunity Employer.Equal Employment Opportunity Statement: The City of Vancouver is dedicated to maintaining a work environment that extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability sexual orientation or gender identity. Employment decisions will be made to further the principle of equal employment opportunity and to comply