Office Manager

Job Description

Job Description

At Rodney Hunt, we are problem-solvers, focused on a common purpose: solving flow control challenges of the water & wastewater industry. As a global technology and engineering leader, we provide solutions for customers in industrial and municipal markets.

Job Overview: 

The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure an organized, efficient, and professional work environment. This role manages office procedures, coordinates administrative activities, maintains office supplies and equipment, supports employees and leadership, and helps ensure that company policies and operational processes are followed. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining excellent communication and customer service.

Key Responsibilities:

Office Administration and Operations

• Oversee daily office operations to ensure the workplace runs smoothly and efficiently.
• Develop, implement, and maintain administrative procedures and office policies.
• Maintain organized electronic and physical filing systems, records, and documentation.
• Manage incoming and outgoing mail, deliveries, correspondence, and office communications.
• Coordinate office maintenance, repairs, equipment servicing, and facility needs.
• Ensure the office remains clean, organized, safe, and professional.

Administrative and Staff Support

• Provide administrative support to management and employees as needed.
• Coordinate meetings, appointments, calendars, and internal events.
• Prepare reports, correspondence, presentations, and other business documents.
• Assist with employee onboarding, office orientation, and access coordination.
• Maintain employee-related administrative records while protecting confidential information.
• Serve as a central point of contact for internal administrative requests.

Financial and Recordkeeping Support

• Assist with processing invoices, purchase orders, expense reports, and reimbursements.
• Track office expenses and maintain accurate administrative records.
• Coordinate with accounting or finance personnel regarding payments and documentation.
• Assist with budget preparation, expense monitoring, and periodic reporting.
• Support accurate recordkeeping and compliance with internal procedures.

Communication and Customer Service

• Welcome visitors, greet clients, and direct inquiries to the appropriate personnel.
• Answer and route incoming calls, emails, and other communications as needed.
• Maintain professional communication with employees, clients, vendors, and business partners.
• Resolve routine administrative issues promptly and escalate complex matters appropriately.
• Promote a positive, collaborative, and service-oriented office environment.

Compliance and Process Improvement

• Help ensure compliance with company policies, administrative procedures, and applicable workplace requirements.
• Maintain confidential information and handle sensitive documents appropriately.
• Identify opportunities to improve office processes, reduce unnecessary expenses, and increase efficiency.
• Maintain records and documentation required for internal reviews or audits.
• Assist management with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent required; an associate or bachelor's degree in business administration, office management, or a related field is preferred.
• Four or more years of experience in office administration, office management, or a similar role preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, or comparable productivity tools.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Demonstrated problem-solving skills and the ability to work independently.
• Professional demeanor and a customer-service-oriented approach.
• Ability to prioritize competing demands and meet deadlines.

Benefits

• Health Insurance (95% of employee only premium paid by company)
• Dental, vision, life insurance
• Paid time off plus company paid holidays
• 401K plan with 100% company match

Equal Opportunity Employer
Rodney Hunt Inc is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.