Purchasing Manager

Overview Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all. The Purchasing Manager is responsible for managing and coordinating all aspects of procurement for Marin Community Clinics (MCC). This role oversees the acquisition of materials, supplies, equipment, and services while ensuring that all purchasing activities comply with MCC policies, as well as state and federal regulations. The Purchasing Manager leads vendor relationships, cost‑reduction initiatives, purchasing operations, and continuous improvement efforts to support the clinical and administrative needs of the organization. Responsibilities Procurement Management: Manage, coordinate, and oversee all purchasing activities for materials, supplies, equipment, and services across MCC. Determine purchasing requirements and facilitate the generation of purchase orders, contracts, and supporting documents. Serve as a procurement subject‑matter expert to MCC leadership and staff, ensuring optimal pricing, quality, and delivery. Vendor & Contract Management: Develop, maintain, and evaluate vendor relationships to ensure consistency, quality, and reliability of supply. Oversee vendor evaluation programs; monitor and report on performance metrics including quality, on time delivery, and responsiveness. Collaborate with group purchasing organizations (GPOs) to maximize pricing advantages and contract utilization. Cost Analysis & Financial Oversight: Lead cost‑reduction and value‑optimization projects, including contract negotiations and supplier consolidation strategies. Conduct cost/benefit analysis, financial evaluations, and forecasting to support purchasing decisions. Develop and manage the department budget; ensure expenses remain within approved limits. Compliance & Policy Administration: Ensure purchasing activities comply with all state and federal laws, as well as internal MCC policies and procedures. Develop, implement, and maintain procurement policies, procedures, and internal controls. Ensure approval processes and purchasing workflows are consistently followed across the organization. Reporting & Documentation: Prepare regular procurement reports, analytics, and summaries for leadership. Maintain accurate purchasing records, vendor files, contract documentation, and audit‑ready materials. Process Improvement & Training: Identify opportunities for operational improvement within the procurement function and implement solutions. Educate, guide, and support staff on purchasing protocols, systems, and best practices. Promote a culture of efficiency, compliance, and customer service across the organization. Other Duties: Perform additional responsibilities as assigned by management. Qualifications Education and Experience: Bachelor’s degree in business, supply chain, healthcare administration, or related field, or equivalent combination of education and experience. 4–6 years of progressively responsible purchasing experience, preferably in a healthcare, clinical, or nonprofit environment. Experience managing contracts, negotiating pricing, and working with GPOs strongly preferred. Required Skills and Abilities: Excellent written and verbal communication skills. Strong analytical, problem‑solving, and organizational abilities. Ability to manage multiple priorities in a fast‑paced, constantly evolving environment. Demonstrated ability to build effective relationships with stakeholders at all organizational levels. Strong negotiation skills and sound judgment in purchasing decisions. Working knowledge of procurement systems, procurement reporting tools, contracting processes, and authorization workflows. Ability to calculate discounts, interest, percentages, and other financial components relevant to procurement. Physical Requirements and Working Conditions: Fulfill immunization and fit for duty regulatory requirements. Prolonged periods sitting at a desk and working on a computer. Frequent use of keyboard, mouse, and telephone/headset. Must be able to lift up to 15 pounds occasionally. Works in a standard office environment with occasional visits to clinic locations. Benefits: Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits. Marin Community Clinics is an Equal Employment Opportunity Employer Min USD $102,498.00/Yr. Max USD $120,293.00/Yr. #J-18808-Ljbffr