Reception/Administrative Assistant

Salary: $18.10 Hourly Location : Basin, WY Job Type: Permanent Full-time Job Number: 2026-01825 Department: Department Of Health Division: Retirement Center Opening Date: 07/17/2026 Closing Date: Continuous FLSA: Non-Exempt Job Classification: BAAS03 Description and Functions Open Until Filled

GENERAL DESCRIPTION:

Come be a part of a team of professionals who care for and about the community members living at the Wyoming Retirement Center (WRC)! This professional Administrative Assistant will be the friendly face of the facility by greeting and assisting all who enter, including current and prospective WRC community members, family members, and employees. Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes: Comprehensive health, dental, and vision insurance Paid vacation, sick leave, FMLA, and holidays Retirement - Pension and 457(b) plans that help you build a secure future Flexible schedules and work-life balance options Meaningful work that makes a difference for Wyoming communities and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package! Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: compensationcalculator.wyo.gov Human Resource Contact: View email address on click.appcast.io ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level. Greets and assists all who come into the Wyoming Retirement Center to ensure their questions are answered by the appropriate staff member. Answers a multi-line phone system. Performs office duties including composing and typing correspondence; revising and updating forms; filing; receiving and distributing faxes; opening and sorting mail; and photocopying. Schedules, maintains, and updates facility calendar to reflect meetings, staff absences, and use of the training and conference rooms. Organizes, maintains, and orders supplies from the commissary for the supply room in the office. Maintains digital and/or hard copy business office records utilizing Google Workspace. Assists the Admissions Team by retrieving and returning initial referral calls, maintaining the referral log, and conducting facility tours. Qualifications

PREFERENCES:

Preference will be given to applicants who have worked 6 months or more in a long-term care setting. KNOWLEDGE : Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic. Knowledge of modern office practices, procedures, and equipment. Knowledge of Microsoft Office and Google Office suites. Knowledge of assembling, sorting, and distributing documents. Knowledge of reviewing and editing documents for accuracy and completeness. Knowledge of methods used to tactfully deal with the public. Knowledge of telephone etiquette and coordinating telephone and visitor traffic. Knowledge of the preparation of records, reports, and correspondence. Knowledge of agency policies and procedures.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent Experience: 0-2 years of progressive work experience (typically in Business Office Communications) OR Education & Experience Substitution: 1-3 years of progressive work experience (typically in Business Office Communications) Certificates, Licenses, Registrations: None Necessary Special Requirements PHYSICAL WORKING CONDITIONS: Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Ability to lift up to 50 pounds. Special physical demands are not required to perform the work. NOTES: FLSA: Non-Exempt This is a full-time position. For the health and protection of the persons we care for, annual influenza vaccination is required, and annual testing for tuberculosis. A background information check, including the taking of fingerprints, will be completed through the Wyoming Division of Criminal Investigation, the Wyoming Department of Family Services, and the Federal Bureau of Investigation for every successful applicant. Pre-employment drug testing will be conducted on safety-sensitive positions (direct patient care positions are considered safety-sensitive). Drug and alcohol testing will be conducted on any position if reasonable suspicion exists. The Wyoming Department of Health offers an excellent benefits package! The Wyoming Department of Health is an E-Verify Employer. Supplemental Information Click here to view the State of Wyoming Total Compensation Calculator. Click to view the State of Wyoming Classification and Pay Structure. URL: The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life. Employees enjoy: Comprehensive health coverage - medical, dental, and vision plans for you and your family Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year Public Service Loan Forgiveness eligibility - for those with qualifying student loans Training and professional development - to support your career growth and advancement Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts Wellness Program - Earn paid time off and incentives by focusing on your personal health Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like. Explore your total compensation: WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax . Click here for detailed information or you can watch this short video to learn about our benefit package!. 01 (AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.) High School Diploma/GED/or Equivalent Some college Coursework, No Degree Received Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree Master's Degree and additional coursework Doctorate Degree Doctorate Degree and additional coursework None of the Above 02 (AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.) 45+ Quarter hours/30+ Semester hours 90+ Quarter hours/60+ Semester hours 136+ Quarter hours/91+ Semester hours 180+ Quarter hours/120+ Semester hours 225+ Quarter hours/150+Semester hours N/A 03 (BAAS03) How many years of relevant work experience or transferable skills do you have related to the job description? No relevant experience, but willing to learn. Less than one (1) year of relevant experience. One (1) to less than three (3) years of relevant experience. Three (3) or more years of relevant experience. 04 (AA) Describe your relevant experience below. 05 (A1) Where did you hear about this opportunity? Government Jobs @ Indeed LinkedIn Zip Recruiter Wyoming Workforce Center Other job sites (Wyoming at Work, Monster, etc.) Social Media (Facebook, Twitter, etc.) Newspaper/Newsletter Advertisement Career Fair Human Resources Division Friend or Acquaintance (Not State Employee) Current State Employee Other 06 (A1) If you selected Other, please tell us where you heard about this opportunity. 07 (A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus. 08 (AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure. Yes No I am not a veteran 09 (AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure. Current State Employee Veteran - DD214 Attached Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached None of the above 10 (A2) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at have read and understand the above statement. Yes No Required Question State of Wyoming