Project Coordinator

Project Coordinator / Project Analyst

We are seeking a highly organized, detail-oriented Project Coordinator / Project Analyst to support a large-scale IT equipment relocation project within an active healthcare environment. This individual will serve as the operational right hand to the Project Manager, helping coordinate daily activities, track project progress, support a team of Desktop Technicians, and ensure detailed documentation is maintained throughout the project lifecycle.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and isn't afraid to hold team members accountable. We're looking for a proactive self-starter who can manage multiple priorities, communicate effectively, and help keep a complex deployment effort running smoothly.

Project Coordination & Administrative Support

• Serve as a key support partner to the Project Manager, helping manage daily project operations.
• Track project progress and ensure all activities are documented accurately and thoroughly.
• Maintain detailed records of completed work, outstanding tasks, project issues, and daily updates.
• Prepare project reports, status updates, and documentation for stakeholders.
• Assist with scheduling, meeting coordination, attendance tracking, and administrative tasks.

Team & Resource Coordination

• Support and coordinate approximately 13 Desktop Support Technicians during evening deployment activities.
• Monitor attendance, schedule adherence, and overall team engagement.
• Help maintain project standards, professionalism, and accountability across the team.
• Address minor personnel concerns and escalate issues when necessary.
• Ensure team members follow project expectations, including dress code and workplace policies.

Documentation & Issue Tracking

• Maintain highly detailed project documentation throughout each phase of the deployment.
• Track work completed versus work still outstanding.
• Document roadblocks, deployment challenges, and operational issues encountered by technicians.
• Escalate critical issues and risks to project leadership in a timely manner.
• Ensure all project activities are properly recorded for reporting and audit purposes.

Project Monitoring & Communication

• Monitor project milestones and daily deployment activities.
• Communicate project updates, risks, and issues to leadership.
• Partner closely with project leadership to ensure timelines and deliverables remain on track.
• Serve as a central point of communication between technicians and project leadership during the shift.

Required Qualifications

• Experience in a Project Coordinator, Project Analyst, Project Assistant, Administrative Coordinator, Executive Assistant, Operations Coordinator, or similar role.
• Exceptional organizational skills and attention to detail.
• Strong documentation, note-taking, and reporting capabilities.
• Comfortable tracking multiple workstreams and priorities simultaneously.
• Ability to hold others accountable while maintaining a professional approach.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Office, Excel, Outlook, and project tracking tools.

Preferred Experience

• Experience supporting IT projects, technology deployments, or relocation initiatives.
• Experience coordinating field teams, technicians, or operational resources.
• Experience creating detailed status reports, project documentation, and issue logs.
• Experience working in healthcare, enterprise, or large-scale operational environments is a plus.

Ideal Candidate

• Extremely organized and detail-oriented
• Proactive and willing to take ownership
• Comfortable managing competing priorities
• Assertive enough to enforce standards and hold teams accountable
• Reliable, professional, and dependable
• Eager to learn, grow, and prove themselves
• Able to thrive in a fast-moving, highly visible project environment

Training & Schedule

• One week of onboarding and training with the Project Manager
• Initial training schedule: 8:00 AM - 5:00 PM
• Following training, transition to the regular shift of 3:00 PM - 12:00 AM, Monday-Friday