Financial Analyst I (X) (Payroll)

Financial Analyst I

The city of Las Vegas invites applications for Financial Analyst I (X) within the Finance Department. This position prepares and monitors budget activities; administers and maintains a variety of accounts and financial records and provides budgetary forecasts, detailed and complex reports and modifications; administers banking relations; administers the cash handling functions throughout the city; and performs a variety of technical tasks relative to assigned area of responsibility.

This is the entry-level class within the Financial Analyst series. This class is distinguished from the Financial Analyst II classification by the performance of the more routine tasks and duties assigned to positions within the series including preparing and monitoring smaller budget accounts, assisting auditors in the audits of the city and various grant programs and funds, assisting departments in researching and obtaining grants, preparing year-end expenditure projections, assisting with the preparation of financial statements and conducting monthly analyses of expenditures, revenues, expected revenues.

Receives direct supervision from higher level supervisory or management staff. May receive functional and technical supervision from Financial Analyst II or Senior Financial Analyst.

Essential Functions

1. Analyzes and prepares financial statements; maintains a variety of accounts to include general ledger and reconciliation of all city financial transactions, including bank accounts; prepares monthly fiscal reports and special reports relating to the progress of assigned accounts or area of responsibility.
2. Analyzes revenues and expenditures of city or grant funds; recommends amendments to the budget as appropriate; prepares final cost estimates for the annual budget, special funds or grants being sought.
3. Participates in the compilation and preparation of the city's annual budget; prepares cash flow and expenditure projections and various budget-related forecasts and reports; provides personnel costs from salary projections.
4. Prepares annual financial reports for city departments or revenue sources; monitors interlocal agreements with other governmental agencies; prepares statistical financial reports; prepares necessary work papers for annual budget.
5. Serves as a financial resource to the City Council, City Manager and city departments; provides information regarding a variety of accounts, revenues and expenditures.
6. Analyzes, accounts for and audits grant monies and special revenues received by the city; acts as liaison between the division of assignment and grantors; processes requests for funds and obtains authorized signature of approval.
7. Assists the Budget & Treasury Manager to maintain a city-wide cash handling policy and procedures manual; administers and enforces the policy and procedures; trains city employees who handle cash in proper procedures; conducts audits to determine compliance; prepares required reports.
8. Assists departments in the proper classification of revenues and expenditures; provides technical assistance and training to city staff in matters related to financial accounting, budget administration, and financial and operational performance management.
9. Monitors various accounts verifying availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems.
10. Recommends and implements changes in accounting, budgeting and auditing systems and procedures.
11. Monitors daily activity in all city bank accounts and performs cash management duties; forecasts short term cash flow. Participates in maintaining positive banking relationships.
12. Maintains required records and assists with records retention.
13. Assists in developing costing pools, allocation rates and allocation definitions to ensure proper distribution of costs.
14. Operates an automated financial system and acts as liaison with Information Technologies staff as needed.

Marginal Functions

1. Attends and participates in professional group meetings; stays abreast of trends and innovations in the field of finance and budget.
2. Performs related duties and responsibilities as required.

Minimum Requirements

One year of experience in accounting, auditing, finance, budgeting, grants, or investments. Bachelor's degree from an accredited college or university with major course work in accounting, finance or a field related to the essential functions. A combination of formal education and directly related work experience may substitute for the degree. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.

Knowledge, Skills and Abilities

Learn governmental accounting principles and practices. Learn principles and practices specific to municipal budget preparation and monitoring, and cash management. Learn the city's automated financial management system. Operate a variety of general office software applications and applications specific to the assignment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective, cooperative working relationships with those contacted in the course of work. Use initiative and independent judgment within established guidelines. Plan, organize and prioritize assignments. Meet critical deadlines. Manage multiple assignments.

Working Conditions

Work primarily in an office environment; occasional travel from site to site; exposure to computer screens. Physical Conditions Essential and marginal functions require: Maintaining physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: -- Walking, standing, or sitting for extended periods of time; and -- Operating assigned equipment. Maintaining effective audio-visual discrimination and perception needed for: -- Making observations; -- Communicating with others; -- Reading and writing; and -- Operating assigned equipment. Maintaining mental capacity which allows the capability of: -- Making sound decisions; -- Effective interaction and communication with others; and -- Demonstrating intellectual capabilities.