Administrative Support Specialist

Pay: $28.42 - $33.51 per hour

Job description:

Job Summary:

About Us: Ardelle Associates is a leading provider of professional services, dedicated to delivering exceptional support to our clients. We are currently seeking a highly skilled and motivated Administrative Support Specialist to join our team and support the Department of Justice (DOJ), U.S. Attorney's Office (USAO) This role is a vital part of our administrative team and plays a crucial role in the day-to-day operations of our office.

Duties:

• Works with paralegals, administrative staff, and other personnel to support pending projects and initiatives within the United States Attorneys Office
• Responsible for receiving, logging, organizing, indexing, and managing documents, data, and other information collected.
• Effectively manage their workload, prioritize tasks, and maintain files in a consistent, systematic, and coherent manner.
• Ability to meet established deadlines and work as a team player in a professional office setting is also required. Requires meeting and dealing with people in a courteous and tactful manner.
• Filing, taking phone calls, scheduling appointments, making travel arrangements, in addition to
• Compile, organize, and index documents, data, and other information received.
• Maintain a log of documents, data, and other information received.
• Upload documents, data, and other information consistent with existing file folder structure.
• Research and preparation of briefing charts and other presentation materials.
• Assist in the processing of documents, data, and other information received.
• Determine the need for organization, document management, assembly and preparation of documents and data sets.
• Coordinating and planning events and activities for the front office.
• Reviewing and analyzing a variety of incoming/outgoing executive level correspondence and making determination as to its appropriate disposition. Assist in the management of operational schedules; and making travel arrangements.

Qualifications

• Must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members.
• Organizational skills are critical given the high volume of documents, data.
• Communication skills are extremely important.
• Proficient using MS Excel, MS Outlook, MS Word, MS Powerpoint, Adobe Acrobat Professional, and reviewing documents and working in Eclipse, Relativity, and/or Casemap.
• 3 plus years experience, training, education or knowledge with or in the areas of business administration
• Experience in Criminal justice will be highly useful.
• U.S. Citizen

Must be a US Citizen

Federal background check required before start date.

Job Types: Full-time, Contract

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Newark, NJ 07102 (Required)

Ability to Relocate:

• Newark, NJ 07102: Relocate before starting work (Required)

Work Location: In person