Aviation Administrative Specialist

: Job Title: Recruiting & Training Coordinator Location: CVG DHL Hub, Erlanger, KY Department: Transportation and Logistics Division Reports To: Account Manager Job Summary: Andy Frain Services prioritizes emphasizes the importance of ongoing field training, professional development opportunities, and strategic practices throughout recruitment, onboarding, training, and staff retention. The Recruiting & Training Coordinator will play a crucial role in supporting the organization by performing a variety of administrative tasks. This role will focus on three primary functions: General Administrative Duties, Recruiting and Applicant Tracking, and Employee Training Coordination. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Key Responsibilities: 1. General Administrative Duties (25% of productive labor time): . Manage and organize office operations and procedures. . Handle incoming and outgoing communications, including emails, phone calls, and mail. . Maintain and update office records, databases, and filing systems. . Schedule and coordinate meetings, appointments, and travel arrangements. . Assist in the preparation of reports, presentations, and correspondence. . Provide administrative support to various departments as needed. 2. Recruiting and Applicant Tracking (35% of productive labor time): . Assist in the development and posting of job advertisements on various platforms. . Screen resumes and applications to identify qualified candidates. . Coordinate and schedule interviews with candidates and hiring managers. . Maintain and update the applicant tracking system with candidate information and status. . Communicate with candidates throughout the recruitment process, providing updates and feedback. . Assist in the preparation and distribution of offer letters and other recruitment-related documents. 3. Employee Training Coordination (40% of productive labor time): . Coordinate and schedule employee training sessions, workshops, and seminars. . Maintain and update training records and documentation. . Assist in the development and distribution of training materials and resources. . Monitor and track employee participation and progress in training programs. . Provide administrative support to trainers and facilitators during training sessions. . Collect and analyze feedback from training participants to improve future programs. Relevant Skills: . Strong organizational and time management skills. . Excellent communication and interpersonal abilities. . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). . Experience with applicant tracking systems and HR software. . Ability to handle sensitive and confidential information with discretion. . Detail-oriented with strong problem-solving skills. . Ability to work independently and as part of a team. Education: . High School Diploma is required as a minimum qualification . An associate or bachelor's degree in human resources, business administration, or a related field is preferred. . Courses or Certification in HR Management are desirable. Experience Requirements: . Experience in administrative roles, particularly in HR or recruitment, is essential. This includes managing office operations, handling communications, and maintaining records and databases. . Previous experience in recruiting and applicant tracking, such as developing job advertisements, screening resumes, coordinating interviews, and maintaining applicant tracking systems. . Experience in employee training coordination, including scheduling training sessions, maintaining training records, developing training materials, and monitoring employee progress. . Prior experience with ADP Vantage is highly desirable. Working Conditions: . Standard office environment with regular business hours. . Occasional travel may be required for recruitment events or training sessions. . Flexible working arrangements may be available. Requirements: Job Title: Recruiting & Training Coordinator Location: CVG DHL Hub, Erlanger, KY Department: Transportation and Logistics Division Reports To: Account Manager Job Summary: Andy Frain Services prioritizes emphasizes the importance of ongoing field training, professional development opportunities, and strategic practices throughout recruitment, onboarding, training, and staff retention. The Recruiting & Training Coordinator will play a crucial role in supporting the organization by performing a variety of administrative tasks. This role will focus on three primary functions: General Administrative Duties, Recruiting and Applicant Tracking, and Employee Training Coordination. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Key Responsibilities: 1. General Administrative Duties (25% of productive labor time): . Manage and organize office operations and procedures. . Handle incoming and outgoing communications, including emails, phone calls, and mail. . Maintain and update office records, databases, and filing systems. . Schedule and coordinate meetings, appointments, and travel arrangements. . Assist in the preparation of reports, presentations, and correspondence. . Provide administrative support to various departments as needed. 2. Recruiting and Applicant Tracking (35% of productive labor time): . Assist in the development and posting of job advertisements on various platforms. . Screen resumes and applications to identify qualified candidates. . Coordinate and schedule interviews with candidates and hiring managers. . Maintain and update the applicant tracking system with candidate information and status. . Communicate with candidates throughout the recruitment process, providing updates and feedback. . Assist in the preparation and distribution of offer letters and other recruitment-related documents. 3. Employee Training Coordination (40% of productive labor time): . Coordinate and schedule employee training sessions, workshops, and seminars. . Maintain and update training records and documentation. . Assist in the development and distribution of training materials and resources. . Monitor and track employee participation and progress in training programs. . Provide administrative support to trainers and facilitators during training sessions. . Collect and analyze feedback from training participants to improve future programs. Relevant Skills: . Strong organizational and time management skills. . Excellent communication and interpersonal abilities. . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). . Experience with applicant tracking systems and HR software. . Ability to handle sensitive and confidential information with discretion. . Detail-oriented with strong problem-solving skills. . Ability to work independently and as part of a team. Education: . High School Diploma is required as a minimum qualification . An associate or bachelor's degree in human resources, business administration, or a related field is preferred. . Courses or Certification in HR Management are desirable. Experience Requirements: . Experience in administrative roles, particularly in HR or recruitment, is essential. This includes managing office operations, handling communications, and maintaining records and databases. . Previous experience in recruiting and applicant tracking, such as developing job advertisements, screening resumes, coordinating interviews, and maintaining applicant tracking systems. . Experience in employee training coordination, including scheduling training sessions, maintaining training records, developing training materials, and monitoring employee progress. . Prior experience with ADP Vantage is highly desirable. Working Conditions: . Standard office environment with regular business hours. . Occasional travel may be required for recruitment events or training sessions. . Flexible working arrangements may be available.