Administrative Assistant 4 - School of Civil, Chemical and Environmental Engineering

University of Nevada, Reno

The University of Nevada, Reno is seeking a dynamic and organized Administrative Assistant 4 to support the School of Civil, Chemical and Environmental Engineering. Reporting directly to the School Head, this full-time position serves as the school's primary administrative liaison and Office Manager, supporting faculty and staff while ensuring efficient day-to-day operations.

Key responsibilities include coordinating financial and HR transactions, assisting with grants administration and effort reporting, managing equipment purchases, and providing administrative support across the school. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, a positive attitude, and the ability to manage multiple priorities in a collaborative academic environment. This position is state-funded and provides layoff rights.

Essential Qualifications

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

Candidates with experience in Microsoft Suite (Excel, Word, Teams), Zoom, and Workday are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness Center
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Department Information

The School of Civil, Chemical and Environmental Engineering (CCEE) is a research-active department with over 550 B.S., M.S., and Ph.D. students, 29 tenured/tenure-track faculty, seven research faculty, and various technical staff. The department offers ABET-accredited B.S. degree programs in Civil Engineering, Chemical Engineering and Environmental Engineering, and graduate programs in these areas that are nationally ranked by US News and World Report. In 2025 the school's programs had annual research expenditures of over $9 million funded by external grants. It actively promotes diversity, equity, and inclusion in all its programs and activities.

The College of Engineering

Join the College of Engineering at the University of Nevada, Reno and become part of a team dedicated to innovation, research, and student success. Our classified staff play an essential role in supporting the college's mission through administrative, technical, and operational excellence.

Nevada Engineering is committed to improving the lives of Nevadans through education, research, and economic development. The college fosters a supportive and inclusive workplace through initiatives that promote professional development, employee engagement, and collaboration across departments.

Classified staff enjoy a comprehensive benefits package, including health insurance, participation in the Nevada Public Employees' Retirement System (PERS), and Grants-in-Aid tuition benefits for courses within the Nevada System of Higher Education (NSHE).

As one of the University's 13 colleges and schools, Nevada Engineering is home to nationally recognized research centers and laboratories that support cutting-edge research and industry partnerships. In FY25, the college secured approximately $30 million in research awards.

Student success remains at the heart of everything we do. The college offers 12 degree programs, including new programs in aerospace engineering and industrial engineering, helping prepare the next generation of engineers to meet the needs of Nevada and beyond.

For more information, please visit:

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.

Posting Close Date Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists and twists), color, or religion (protected classes).

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie Classification of Institutions of Higher Education as an R1 ("Very High Research") university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the "Best National Universities" and "Best National Public Universities." It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' "Top Colleges for Economic Diversity."

Since 2009, nearly $1 billion has been invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development