Title/Billing Clerk

Position Title: Billing Clerk
Responsible for vehicle sales processing of car deals, including, but not limited to, all finance contracts, lease contracts, bills of sales, odometer statements, trade-in stock cards, disclosures, warranty and title registration forms, rebates and verifying finance regulations have been followed. Responsible for related schedules.


Responsibilities:

• Ensure all the proper forms are in each and every deal. Ensure all paperwork is complete with signatures.
• Ensures all the proper registration paperwork is sent out to be registered within a 24-hour period (including cutting checks if necessary).
• Ensures floor plan payoffs are completed within the flooring guidelines.
• Ensures gap, warranty and all other aftermarket contracts are registered in a timely manner. (Cut checks if necessary).
• Handle paperwork for all wholesale and dealer transfer deals.
• Keeps management team up to date with any missing, incorrect or incomplete paperwork. Keeps them informed of any chargebacks.
• Key in all invoices for all stores.
• Maintain all related schedules.
• Maintaining the used car book (RMV).
• Maintains a professional attitude with co-workers, customers, vendors.
• Prepare all trade-in information.
• Prepare stock cards for all new and used vehicles. Key in all data related to purchases.
• Prepare tax and title documents.
• Receive and process all deal paperwork from F&I departments. Key in all data related to vehicle sales.
• Submits all extended warranty contracts.
• Verify all down payment money has been received. Process 8300 form if applicable.
• Verify all trade in information including pay-off data is correct.
• Verify and follow up on CIT over 10 days.
• Verify contracts for gap, warranty and any other aftermarket products sold.
• Verify incentive information.
• Verify Red Flag and OFAC check has been done. Verify RBPN has been signed.
• Follow up on all payoffs to ensure a quick return of title.