Assistant Registrar

Salary: $51,022.40 - $60,028.80 Annually
Location : Kirtland Grayling, 4800 W 4 Mile Road Grayling, MI
Job Type: Full-time
Job Number: 21-00199
Division: Student Services
Department: Registrar
Opening Date: 05/21/2026


Description


Under the direction of the Registrar, the Assistant Registrar is responsible for maintaining student academic records and ensuring the accuracy and security of those records. The office manages course registration, class schedules, transcripts, enrollment verification, and graduation certification. This position also provides back up to the Registrar during peak times, vacations, and other scheduled absences.

Duties
PRIMARY DUTIES AND RESPONSIBILITIES*

• Updating and administrating advising modules and other programs within institutional computer systems.
• Assists in creating and sharing audit sheets for use by registrar and advisors.
• Maintaining and updating program and course information in the Acalog catalog.
• Updating and building course schedules each semester.
• Assisting with the coordination of the Curriculog system, including, maintaining, & updating program/curriculum requirements using the Curriculog programming language.
• Completing enrollment and education verifications.
• Processing transcript requests, degree verifications and enrollment verifications
• Evaluating student transcripts to determine proper placement, corequisites, and prerequisites courses.
• Responding to calls and walk-in inquiries from students, faculty, and staff relating to records, registration, scheduling, and other matters.
• Processing student registrations, add/drop requests, and withdrawals.
• Assisting with commencement preparations.
• Performs other related tasks as required.

Qualifications
MINIMUM QUALIFICATIONS

• Bachelor Degree.
• Three to five years of experience, or combination of education and experience commensurate with the requirements of this position
• Proficiency with database products required.
• Ability to manage multiple projects and work; ability to strategize the completion of projects; and complete tasks with accuracy.
• Demonstrated understanding of Registrar Office functions.
• Proficiency with computerized communication and word processing programs.
• Ability to communicate effectively.

SUPERVISION - Works under the general supervision of the Registrar.

ATTENDANCE - Individuals in this position are expected to be available during the peak business hours of the college.
WORKING CONDITIONS - Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, and the ability to enter data and written communications in electronic format in a timely manner.

Kirtland Community College is an equal opportunity employer s
Benefits for this position include:
Health Insurance
Dental and Vision Insurance
Health Savings Account with Employer Contribution (subject to qualification)
Life Insurance
Long-Term Disability Coverage
AD&D Insurance
Pension or Deferred Compensation State Retirement Plan
Tuition-Free Courses
Paid Holidays
Paid Sick Leave
Paid Vacation Leave
Paid Personal Leave
Bereavement Leave
FMLA Leave
01


Do you possess a Bachelor's Degree?

• Yes
• No

02


How many years of experience do you possess in higher education?
03


How many years of office or administrative experience do you possess?
Required Question