Accounts Receivable Specialist

Job Title: Accounts Receivable SpecialistJob Description

The Accounts Receivable Specialist plays a key role in maintaining accurate financial records by overseeing customer accounts, ensuring timely payments, and managing billing and cash application activities. This position requires strong attention to detail, proficiency with ERP systems, and the ability to proactively resolve payment issues while supporting a collaborative accounting team in a modern, fast-paced environment.

Responsibilities

• Oversee accounts receivable customer accounts and monitor them to ensure customer payments are received in a timely manner.

• Take proactive steps on past due balances, including initiating customer collections, filing disputes, and driving other payment resolution efforts with a strong focus on timing.

• Apply customer payments accurately within the order management system to maintain integrity of accounts receivable records.

• Create and distribute weekly account statements for the largest customers to support clear communication and timely payment.

• Perform billing activities, including preparing and reviewing invoices for accuracy and completeness.

• Manage cash applications by accurately posting cash receipts and applying payments to the correct customer accounts and invoices.

• Use ERP systems, such as NetSuite or similar platforms, to manage accounts receivable, billing, and cash applications.

• Utilize Microsoft Excel, including sorting, filtering, and basic pivot tables and VLOOKUPs, to analyze accounts receivable data and support reporting.

• Support ad hoc accounting reporting and special projects as needed by the accounting team.

• Collaborate closely with the accounting team to maintain accurate financial records and support continuous process improvement.

Essential Skills

• 2+ years of experience in accounts receivable, billing, and collections within an organization with more than $50M in revenue.

• 2+ years of experience processing and applying cash receipts and payments.

• 2+ years of hands-on experience with an ERP system such as NetSuite, SAP, Oracle, JD Edwards (JDE), Workday, Great Plains, or QuickBooks.

• 2+ years of experience using Microsoft Excel, including sorting, filtering, and working with basic pivot tables and VLOOKUPs.

• Proficiency in accounts receivable processes, including billing, collections, and cash applications.

• Ability to accurately apply payments and maintain precise accounts receivable records.

• Strong attention to detail and commitment to accuracy in financial data.

• Ability to proactively manage and resolve past due balances and payment issues.

• Proficiency with Microsoft Office applications.

• Strong organizational and time-management skills to handle multiple accounts and deadlines.

Additional Skills & Qualifications

• Associate's degree.

• Experience working in a small, collaborative accounting team environment.

• Comfort working in a high-volume, growth-oriented organization.

• Strong communication skills for interacting with customers and internal stakeholders regarding payment status and issue resolution.

• Ability to support ad hoc accounting projects and reporting needs.

• Comfort using technology and learning new systems and tools within an accounting environment.

Work Environment

This is a full-time, onsite role working five days per week at a modern corporate headquarters in Garnet Valley, PA. You will be part of an accounting team of six within a 67,610 sq. ft. office and warehousing facility that includes a state-of-the-art engineering studio and cutting-edge tools. The environment is described as laid back, flexible, and supportive, with leadership that values work-life balance and treats team members well. The company operates a global infrastructure with additional offices in Nevada, the United Kingdom, and China, providing a dynamic and growth-oriented setting. Work is performed in a professional office environment with standard business technology and systems, including ERP platforms and Microsoft Office, and involves regular collaboration with colleagues across accounting and other departments.

Job Type & Location

This is a Contract position based out of Garnet Valley, PA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Garnet Valley,PA.

Application Deadline

This position is anticipated to close on Jun 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.