Payroll Supervisor/Manager
Robert Half
Job Description
Job Description
We are looking for an experienced Payroll Manager to lead payroll operations for an educational institution in Watertown, Massachusetts. This fully onsite position is a contract opportunity with the potential to become permanent for an individual who can oversee end-to-end payroll processing, maintain compliance, and serve as a trusted resource for payroll-related questions. The ideal candidate brings strong full-cycle payroll expertise, excellent attention to detail, and the ability to work closely with HR, finance, and operational leaders in a fast-paced environment.
***If you are not interested in a permanent position but available to help this non profit on a short term basis, please also apply, as they are urgently looking to fill this seat.
Responsibilities:
• Oversee complete payroll processing for approximately 800 to 900 employees, ensuring wages are issued accurately and within established deadlines.
• Review timekeeping data, resolve discrepancies, and make necessary payroll adjustments to maintain accurate employee compensation records.
• Reconcile payroll accounts and prepare supporting journal entries to address variances and ensure financial accuracy.
• Work in partnership with human resources on employee status changes, including onboarding, separations, leave matters, workers’ compensation cases, and other sensitive updates.
• Calculate special pay items such as retroactive earnings, prorated compensation, and leave-related adjustments in accordance with policy and applicable regulations.
• Prepare required deduction and contribution reporting, including retirement and voluntary benefit plan activity, and coordinate submissions with relevant parties.
• Act as the primary point of escalation for payroll questions, providing guidance to administrators and staff while helping strengthen payroll procedures.
• Support annual payroll planning activities such as pay schedule development, compensation-related calculations, and year-end financial reporting needs.
• Approve and process manual or off-cycle payments when needed and coordinate payroll-related activity with finance stakeholders and external partners.
• Train team members and stakeholders on payroll practices, compliance expectations, and system-related processes to promote consistency and accuracy.
• Experience managing full-cycle payroll, including processing for large employee populations of more than 500 workers.• Background in payroll administration or leadership, with the ability to oversee daily payroll functions and handle escalated issues.
• Working knowledge of payroll compliance requirements, including applicable federal and Massachusetts wage and hour regulations.
• Strong reconciliation, analytical, and problem-solving skills with a high level of accuracy and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and compensation information.
• Proficiency with Microsoft Office applications, especially Excel, along with experience using payroll or accounting systems.
• Effective communication and interpersonal skills, with the ability to collaborate across HR, finance, and operational teams.
• Associate’s degree in Accounting, Finance, Business Administration, or a related field is required; a bachelor’s degree and experience in a school district or municipal setting are preferred.
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