Executive Assistant

Renewable Energy Administrative Assistant

Provide high-level administrative support to a renewable energy leadership team. Excel in a fast-paced environment requiring multitasking, exceptional organization, attention to detail, professionalism, and sound judgment amid ambiguity. Essential Duties:

• Manage calendars, schedule appointments and meetings.
• Prepare presentation materials for board and other meetings.
• Coordinate travel arrangements including hotel, air, and car reservations.
• Prepare, code, and submit expense reports via Workday in a timely manner.
• Provide office support at Mt. Laurel, New Jersey location: order/stock supplies, manage mail, serve as primary point of contact for internal/external stakeholders.
• Coordinate sensitive reports and materials such as budgets, board documents, and highly confidential correspondence.
• Prepare and maintain confidential files, statistical records, correspondence, and office forms.
• Answer and initiate email/telephone inquiries; refer to supervisor or departments as needed.
• Prepare special reports and summaries as required.
• Perform other administrative duties and projects as directed.

Basic Qualifications and Skills:

• High School Diploma or GED required; formal education beyond secondary level (administrative or business) highly recommended.
• 2-4 years of related experience required.
• Proven experience interacting effectively with executives including corporate officers and directors.
• Demonstrated project management and administrative skills including typing, filing systems, office equipment, and processes.
• Prior experience in a confidential environment with professional demeanor required.
• Knowledge of PC-based applications required: Outlook, Word, Excel, PowerPoint; Workday experience preferred.
• Strong organizational skills and detail-oriented mindset.
• Experience with board meeting preparation and interaction with Board of Directors.
• Ability to work independently in a fast-paced environment with limited supervision.
• Demonstrated ability to work under time constraints and be available as needed.