Grant Administration Specialist

Grant Administration Specialist (One-Year, 2026-2027, 0.6-0.8 FTE) Needed


Location: Champlain Valley School District

This position will remain open until filled. However, applications received within the first seven days of posting will receive priority consideration. Internal candidates will also be prioritized over external applicants during this initial seven-day window.

Champlain Valley School District (CVSD) is seeking a detail-oriented, strategic, and collaborative Grant Administration Specialist (One-Year, 2026-2027) to join our team on a part-time basis (0.6-0.8 FTE) starting immediately. This role is ideal for a skilled professional who excels at working collaboratively with teams with exceptional attention to detail when tracking the progress of grant investments.

This position will lead our efforts in writing investments, while partnering closely with our leadership team to ensure the seamless implementation, tracking, and compliance of federal grant funds.

Primary Responsibilities

• Grant Writing & Investment Framing: Synthesize complex organizational goals into compelling, persuasive, and data-driven investments, while preparing and submitting high-quality grant proposals that meet all requirements and deadlines.
• Leadership Collaboration & Implementation: Partner with the leadership team, internal project leads, and project teams to design workflows, gather relevant data, coordinate deliverables across various teams, and ensure all grant timelines are met.
• Financial Management & Expenditure Tracking: Manage budget creation and development for grant-funded projects, perform variance analysis (budget-to-actuals), and meticulously track expenditures, progress, and financial performance against specific funder guidelines.
• Compliance, Reporting & Documentation: Maintain an in-depth knowledge of funder-specific, state, or federal compliance requirements to prevent disallowed costs, ensure the organization successfully passes audits, and prepare, submit, and maintain accurate records of all required financial and narrative reports.
• Team Support & Mentorship: Serve as a key internal resource, translating complex funding rules into clear, actionable instructions for program staff.

The Ideal Candidate Will Possess

• Hands-on experience with grant management platforms and financial/accounting software
• Exceptional ability to serve as the primary liaison between our organization, internal project leads, and external granting agencies.
• Strong workflow design skills with the ability to manage multiple moving parts and deadlines.
• Bachelor's degree in a relevant field.
• Experience working with grants preferred.
• Proficiency with grant management software and databases.
• Strong networking skills
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Attention to detail and ability to meet strict deadlines.
• Proficiency in Google suite & Google sheets
• Ability to work independently as well as collaboratively within a team.

Please apply via SchoolSpring with a letter of interest, resume, and three current letters of reference.

This position offers a competitive salary and benefits package based on qualifications and experience. More information about CVSD can be found on our district website.

CVSD is an equal opportunity employer and is committed to ensuring that all of our students achieve our mission - which means we are also committed to developing a faculty and staff that represents the inclusive, welcoming environment we seek to develop for students and families.

Job ID# 5730608