Parts & Services Proposal Coordinator

Parts & Services Proposal Coordinator, Mining

Sandvik Mining is a business area within the Sandvik Group and a leading global supplier of equipment, tools, service, and technical solutions for the mining industry. The product offering covers rock drilling, rock cutting, rock crushing, loading and hauling, and materials handling.

The desired candidate understands that winning profitable business depends on disciplined proposal execution, pricing accuracy, and clear communication of value. You thrive in a structured, fast-paced environment where coordination, quality, and timeliness are critical. With strong attention to detail and a process-driven mindset, you play a key role in supporting sales teams by delivering high-quality, compliant, and competitive Parts & Services proposals that clearly articulate scope, value, and commercial commitments.

Come explore the exciting P&S Proposal Coordinator opportunity with Sandvik Mining!

Key performance areas

As the P&S Proposal Coordinator, you will support the national Parts & Services sales organization by owning and coordinating customer-specific P&S proposals across regions, ensuring that each proposal clearly defines scope, value-added elements, services, and commercial conditions.

Working closely with the P&S Sales Support Manager, Sales teams, Pricing, Finance, Services, and Product stakeholders, you will ensure proposals are accurate, compliant, timely, and aligned with Sandvik's commercial strategy and margin expectations.

This role focuses on execution excellence, process standardization, and continuous improvement of P&S proposal workflows, with particular emphasis on clarity, completeness, and value communication.

The P&S Proposal Coordinator will:

• Manage and standardize the Parts & Services proposal process across regions.
• Coordinate end-to-end P&S proposal development (parts, components, rebuilds, services, and complex bundles), ensuring scope and value-added elements are clearly defined.
• Support complex bids, national accounts, and strategic tenders, ensuring structured execution and alignment with commercial strategy.
• Ensure pricing accuracy, margin compliance, and approval workflows are properly followed.
• Validate discount application, pricing logic, and commercial terms in coordination with Sales Support, Finance, and Pricing.
• Support risk identification and ensure potential commercial exposures are flagged early.
• Maintain and continuously improve standard proposal templates, commercial documentation, and quotation formats.
• Drive improvements in proposal turnaround time, submission quality, and risk assessment and completeness of commercial submissions.
• Support process automation and standardization initiatives related to proposals and quotations.
• Administer, track, and follow up on all P&S proposals in CRM (Salesforce), ensuring proper registration, accurate status updates, maintained key opportunity dates, clear ownership, and proposal progression through to closure (Won/Lost/No decision).
• Ensure effective use of CRM, ERP, and quoting tools.
• Maintain proposal records, version control, and audit-ready documentation.
• Provide visibility and reporting on proposal pipeline, hit rates, cycle time, and outstanding actions.

Your Profile:

Minimum Qualifications:

• Bachelor's degree in Business, Engineering, Finance, or a related field and bring 36 years of experience in proposal coordination, sales operations, commercial support, or a similar role.
• Experience supporting quotations, proposals, pricing, or bids in an industrial, mining, or B2B environment is highly desirable.

You are highly organized, detail-oriented, and process-focused, with strong communication skills and the ability to coordinate across multiple stakeholders. You take ownership of your deliverables and are comfortable working with structure, templates, and data.

The P&S Proposal Coordinator should also possess:

• Strong attention to detail and document accuracy
• Commercial awareness and margin sensitivity
• Ability to manage multiple proposals and deadlines simultaneously
• Structured, process-oriented mindset
• Proficiency in CRM, ERP, quoting tools, and Microsoft Office (Excel, Word, PowerPoint, SharePoint, Salesforce, and/or Power BI)
• Confidence working cross-functionally with Sales, Finance, Services, and Operations

What We Offer

At Sandvik, we offer opportunities for professional development, competence building, and long-term career growth within a global organization. This role is a key enabler of profitable growth and supports a high-performing Parts & Services sales organization.

Sandvik is an equal opportunity/affirmative action employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Reasonable accommodation is available for applicants and employees with disabilities.

Compensation

This role is expected to have an annual salary in the range of $52,480 to $67,000

Benefits

Sandvik offers a comprehensive total compensation package including a competitive benefits package of health, dental and disability insurance, and a 401(k)-retirement savings plan. In addition, we provide opportunities for professional competence development and training, as well as opportunities for career advancement.