Administrative Assistant Jobs

Administrative Assistant

Boston Government Services, LLC. (BGS) is seeking an Administrative Assistant to support the Advance Energy Business Unit at our corporate office in Oak Ridge, TN. BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction. Work that Matters. People that Matter More. At BGS, we believe meaningful work starts with great people. We foster a culture built on respect, collaboration, and accountability—where employees are empowered to contribute ideas, grow professionally, and make an impact. We care about our employees' well-being through competitive benefits, clear expectations, and an environment that values both excellence and connection.

Responsibilities:

• Works independently to support leadership team with administrative tasks (sometimes of a confidential nature).
• Keep abreast of key issues, commitments, and priorities of leadership team.
• Prepare and/or edit corporate documents (e.g., presentations, meeting materials, corporate reports, correspondence, etc.).
• Maintain calendars, including scheduling of meetings and assisting with coordinating local office events.
• Coordinate registrations for conferences and tradeshows, including exhibiting and sponsoring.
• Manage catering orders and food and beverage needs.
• Prepare letters and packages for shipment.
• Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to appropriate manager.
• Demonstrate judgement and initiative within provided guidelines.
• Coordinate travel arrangements and travel itineraries, including preparation of detailed expense reports.
• Coordinate and organize meetings, conference calls and video conferences, and arrange for conference rooms, and equipment as needed.
• Prepare, collect, review, and distribute meeting agendas.
• Independently anticipate problems and changing priorities, and alert manager as appropriate.
• Schedule appointments based on the manager's commitments and priorities.
• May handle highly sensitive, business proprietary information.
• Draft and proof correspondence and capture meeting notes accurately and concisely.
• Prepare, edit, and proofread executive-level correspondence, presentations, reports, and briefing materials, ensuring accuracy, clarity, and consistency with organizational and federal standards.
• Perform other tasks as required.
• Must be a U.S. citizen.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.

Minimum Qualifications:

• Associate's degree in English, Communications, Journalism, or Business Administration, or relevant discipline.
• Advanced computer skills (Word, Outlook (including Calendar), Excel, Access, Adobe Acrobat, Power Point, Visio, etc.).
• Experience performing administrative tasks for multiple individuals.
• Ability to handle matters expeditiously and proactively, meet deadlines, and follow-through on projects to successful completion and exercise sound judgment and decision-making.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.

Preferred Qualifications:

• 5 years of experience performing in a similar function.
• Knowledge of technical vocabularies and terminology common to federal government contracting.
• Detail oriented work ethic and ability to manage multiple assignments simultaneously.
• Excellent oral and written communication skills.
• Mastery of English grammar, mechanics, and usage.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Must be proactive with the ability to work autonomously with strong follow through and ability to meet deadlines.
• Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.
• Must be able to operate effectively in an extremely fast-paced, high energy, environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• High level of professionalism and ability to collaborate with all levels of the organization.

Location/Work Arrangement:

• Schedule is full-time, Monday – Friday 40-hour week.
• This position is a fully onsite position in Oak Ridge, TN.

Benefits:

• BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO: BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.