Health Clerk

Health Office Assistant

Work Year: 10 months- traditional school calendar

Hours: 6 hours daily, 8 to 2:30pm

Note: Daily schedule may be adjusted to meet program needs

Salary information: Range: 16

Description of Basic Functions and Responsibilities: To prepare, maintain, and update student health records and files; to maintain assigned school health office; and to administer first aid. Employees in this classification receive limited supervision within framework of well-defined policies and procedures from the Director of Student Services, site administrator and designated school nurse. This job class exercises responsibility for the accurate maintenance of immunization records and for the follow-up related to student immunizations. Employees in this classification screen ill/injured students, and contact parents concerning illnesses and injuries. Employees in this classification provide a range of basic health services for all students (e.g., administration of Epi-pen for severe allergic reactions, and distribution of medications prescribed in writing by a doctor). This job class functions independently within prescribed district policies and established procedures. Employees in this classification are required to maintain a valid First Aid/CPR certification and may receive specialized training on individual medical needs of student(s).

Responsibilities:

• Collects, receives, verifies, organizes, prepares, maintains and updates information for student health records, immunization records, and files
• Reviews student immunization records and contacts students and parents as required for immunization follow-up. Notifies appropriate administrator of enrolled students whose records are not in compliance with state and county immunization/TB laws
• Assist with registering and withdrawing students, processing of appropriate forms, and verifying student health information
• Receives and screens ill or injured student or staff: determines the nature of the illness or injury; and provides first aid in conjunction with established District policies and procedures. Determines if an emergency condition exists and warrants specific emergency treatment. Advises staff how to handle emergencies under the direction of a school nurse
• Contacts parents concerning ill or injured students and issues appropriate forms for notification for those students leaving the school campus
• Supervises students using health office, maintain discipline as necessary
• Prepares student accident reports and maintains daily logs of students visiting the health office. Maintains health related records for county and state programs. Prepares reports and records the results of hearing and vision screenings. Notifies parents of results according to district procedures
• Administers medication for a variety of medical reasons in strict compliance with doctor's orders and district policy. Determines if an emergency condition exists and warrant special emergency medication
• Maintain and update emergency cards in student files and inputs such information in the district student database using appropriate codes and procedures in a timely and efficient manner
• Reports suspected communicable diseases to the site administrator and nurse for appropriate reporting
• Maintains lists and files of students with medical and physical problems and advises teachers and staff of special needs and guidelines for emergency care in the classroom
• Uses and updates computerized health and emergency database files and records on a daily basis; locates student information using the computerized information; and prints reports and lists as needed
• Maintains health office in neat and organized order to accommodate ill and/or injured students in a timely manner
• Inventories, orders and stores health office materials and supplies
• Performs clerical functions such as typing, filing, record-keeping and data input and other similar duties in the school health office with speed and accuracy
• Performs related duties as required

Employment Standards (Knowledge and Ability):

• Knowledge of standard/proper office procedures and practices
• Knowledge of proper English usage, spelling and grammar
• Ability to maintain confidentiality of student records and information
• Ability to enter data accurately and timely in student data system
• Knowledge of and ability to maintain computerized record keeping, method and techniques
• Ability to learn to apply state, county, and district policies and laws appropriately
• Ability to obtain a valid First Aid certificate, CPR certificate, and additional health care certificate(s) as designated by the District
• Ability to understand and carry out responsible instructions in an independent manner and without continuous supervision
• Ability to communicate effectively in both oral and written form
• Ability to establish and maintain accurate health records and files
• Ability to operate standard office equipment and computer terminal with speed and accuracy
• Ability to analyze situations quickly and calmly and implement a course of action within well-defined and established procedures and guidelines
• Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
• Ability to understand and follow both oral and written instructions
• Ability to learn the operations, procedures, policies, and requirements of the health office and related functions
• Ability to learn to operate standard office equipment and computer terminal using established software programs
• Ability to perform routine mathematical calculations using addition, subtraction, multiplication and division
• Ability to maintain routine, accurate records and files
• Ability to establish and maintain effective working relationships with both staff, students and parents

Working Conditions:

Environmental Conditions: Primary indoor office environment, subject to frequent interruptions

Physical Demands:

• Ability to handle emergencies in a calm and efficient manner
• Sitting or standing for extended period of time
• Seeing, hearing and speaking to exchange information
• Lifting, carrying, pushing and pulling as assigned to at least 10 lbs.
• Dexterity of hands and fingers
• Moderate to high stress level

Education and Experience: High school diploma. Two years of increasing responsible clerical experience with health field experience desired