Executive Assistant & Implementation Manager

Bundren Painting is seeking an exceptional, take-charge professional to work directly with our President. This is a hybrid executive-support and project-execution role, not a traditional administrative position. The right person will help organize priorities, strengthen follow-through, and turn ideas into completed work.                               
Our President is an entrepreneurial leader who develops ideas and works through challenges through conversation and collaboration. We need someone who can actively participate in those discussions, ask thoughtful questions, offer recommendations, help establish priorities, and convert decisions into clear action plans.    
This position offers meaningful independence and responsibility. We are looking for a high-performing professional who takes ownership, solves problems, exercises sound judgment, and gets things done without constant supervision.                                                                                                                                                          
Work location, schedule, and compensation: This is an in-office position based in Katy, Texas. The standard work schedule is 7:00 a.m. to 4:00 p.m. This is a salaried position paying $80,000 to $100,000 per year, based on experience, and includes benefits.

 

THE FOUR MAIN RESPONSIBILITIES                                                                             

1. Executive Support & Organization

• Organize and prioritize executive responsibilities, email, schedules, meetings, travel, and correspondence.
• Identify bottlenecks and independently resolve, route, or escalate matters to keep work moving.
• Maintain company records, meeting minutes, important documents, and confidential information.
• Coordinate company events, employee recognition, client gifts, and professional relationship follow-ups.

2. Collaborative Thinking & Decision Support

• Serve as a thinking partner to the President by helping develop ideas, evaluate options, and solve problems.
• Research opportunities, recommend improvements, and identify practical technologies and tools.
• Help establish priorities and convert conversations into clear decisions, owners, deadlines, and action plans.

3. Project Implementation & Execution

• Take ownership of special projects from concept through completion.
• Develop implementation plans, coordinate resources, establish deadlines, and ensure follow-through.
• Projects may include sales and marketing, employee timekeeping, equipment tracking, property maintenance, company newsletters, bonus programs, AI initiatives, SOP development, and warehouse organization.

4. Priority Management & Accountability

• Maintain an organized system for tracking projects, assignments, decisions, and commitments.
• Follow up with employees, vendors, and the President to ensure responsibilities are completed.
• Identify stalled projects, recommend solutions, and keep approved initiatives moving forward.
• Organize project files and workflows using Microsoft Teams and other Microsoft 365 applications                           

Authority and support: The person in this role will have the President’s support and appropriate authority to coordinate assignments, obtain updates, and move approved initiatives forward.

 

QUALIFICATIONS

• Minimum five years of experience in executive assistance, project coordination, business operations, or a comparable role.
• Proven ability to independently manage projects and follow through to completion.
• Excellent organizational, communication, research, and problem-solving skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, Teams, and SharePoint.
• Sound judgment, discretion, confidentiality, and the ability to manage competing priorities.
• Comfort interacting professionally with executives, employees, customers, vendors, and outside professionals.
• Experience supporting an entrepreneur or business owner is strongly preferred.
• Experience with AI tools, Microsoft Lists, workflow improvement, or process documentation is a plus.

THE PERSON WHO WILL SUCCEED IN THIS ROLE

• Demonstrates high integrity, discretion, and reliability.
• Takes proactive ownership rather than waiting to be told every next step.
• Uses sound judgment and communicates clearly when priorities or expectations conflict.
• Is organized, resourceful, detail-oriented, and consistent in follow-through.
• Respectfully offers different perspectives and welcomes candid discussion.
• Takes pride in delivering completed results, not simply staying busy.                                                                        

OUR CULTURE

At Bundren Painting, we believe in living Above the Line: taking ownership, being accountable, and becoming part of the solution. We expect team members to see issues, own their responsibilities, solve problems, act with urgency, remain open to coaching, and continuously improve.
Our culture is defined by three simple rules:

• Do the right thing.
• Do the best you can.
• Show others that you care.                                                                                                                                              

HOW TO APPLY

Please submit your resume and a cover letter that includes:

• Why your experience is a strong match for this position.
• Why you believe you would be successful working in a high-accountability, entrepreneurial environment.
• One specific example of a project you personally took from idea through implementation and completion.                

We are looking for the right person, not simply someone to fill a position.