Billing Specialist

Billing Specialist

Hybrid | Global Company

Job Description

The Billing Specialist will be responsible for processing all paperwork related to scheduled service jobs as outlined in working instructions. This role supports the accurate and timely completion of service billing activities, including processing service partner invoices, reviewing billing documentation, and resolving discrepancies.

Responsibilities

• Process all paperwork related to scheduled service jobs according to working instructions.

• Support the accurate and timely completion of service billing activities.

• Process service partner invoices and related paperwork as per working instructions.

• Review billing documentation for completeness, accuracy, and required supporting information.

• Resolve billing discrepancies, invoice issues, and open billing items.

• Create service contracts and service orders for contract-related services.

• Maintain and update contract and service order information in relevant systems.

• Assist with contract-related documentation, data accuracy, and process compliance.

• Maintain complete and accurate service transaction records to support billing and customer follow-up.

• Handle customer questions and complaints related to billing, service contracts, and administrative items.

• Inform appropriate managers of customer complaints or disputes.

• Advise regional service managers about technician paperwork quality and parts issues.

• Support direct managers with reports, analysis, and review of orders, projects, or inventory.

• Assist in maintaining databases, business systems, and service administration records.

• Maintain accurate source data to support service billing, reporting, and process visibility.

• Support reporting and analysis activities related to service orders, invoices, contracts, and billing status.

• Assist in updating and maintaining invoicing work instructions.

Essential Skills

• 2+ years of billing/invoicing experience

• Experience with ERP systems

• Proficiency in Excel and 10-key

Additional Skills & Qualifications

• Experience in invoicing, accounting, reconciliation, accounts receivable, and accounts payable

Job Type & Location

This is a Contract to Hire position based out of Maple Grove, MN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Maple Grove, MN.

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a hybrid position in Maple Grove,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.