Accounts Payable Specialist / Maintenance Admin 2026-2027

Accounts Payable Specialist

Apache Junction Unified School District is seeking a detail-oriented, highly organized Accounts Payable Specialist who is committed to accuracy, integrity, and exceptional customer service. This role is essential to ensuring that district financial operations run smoothly, vendors are paid accurately and on time, and grant-funded projects are managed with precision. If you thrive in a fast-paced environment, enjoy problem-solving, and want to support a mission-driven school district, we encourage you to apply.

Support AJUSD's Vision, Mission, and Goals through accurate, timely, and compliant financial processing.

Accounts Payable & Financial Processing

• Verify invoices, receivers, and signatures for accuracy and compliance.
• Process invoices, purchase orders, and signature sheets for payment.
• Request revisions to purchase orders to ensure vendors can be paid promptly.
• Verify and pay all district bills.
• Prepare weekly payment vouchers for the District and County.
• Prepare vendor payments with all required documentation.
• Make copies of each invoice, code for Board review, and submit vouchers for signatures.
• Maintain accurate records of purchase orders and research invoices submitted without POs.
• Document any unusual or exceptional purchase/payment information for auditors and administration.
• Maintain accurate ledgers and financial records.
• Record and pay monthly taxes.
• Save and archive all records in accordance with state retention requirements.

Grant Management Building Renewal Grants

• Apply for and manage all phases of School Facilities Division Building Renewal Grants.
• Organize, file, and track all project documents and invoices by school, project, and phase.
• Ensure compliance with grant requirements and reporting expectations.

Vendor & Staff Communication

• Communicate regularly with vendors and district staff via email, phone, and in person.
• Provide excellent customer service and timely follow-up.

Receipting & Reconciliation

• Prepare deposits for the County Treasurer.
• Maintain and reconcile student activity, tax credit, and auxiliary accounts.
• Manage accounts receivable.
• Prepare and submit monthly Use Tax reports to the state.
• Reconcile and maintain the district receipting system.

Qualifications & Requirements

• High school diploma or GED required.
• 14 years of accounting or accounts payable experience.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills with the ability to work effectively with staff, vendors, and a diverse community.
• Strong mathematical skills, including ability to calculate discounts, interest, commissions, proportions, and percentages.
• Sound judgment and decision-making skills.
• Experience with Google Suite, Microsoft Office, and Visions software.
• Valid Arizona IVP Fingerprint Clearance Card required.
• Clerical test may be required.

Work Environment

The work environment is typically moderate in noise level and fast-paced. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions. ADA Statement Apache Junction Unified School District is committed to providing equal employment opportunities to all qualified individuals. In accordance with the Americans with Disabilities Act (ADA), the district will provide reasonable accommodations to applicants and employees with disabilities to ensure equal access to employment opportunities, essential job functions, and the benefits and privileges of employment. Individuals needing accommodation during the application or hiring process are encouraged to contact Human Resources. Non-Discrimination Statement Apache Junction Unified School District does not discriminate on the basis of age, race, color, national origin, sex (including sexual orientation or gender identity), or disability in its employment practices.