Procurement & Inventory Coordinator

Procurement & Inventory Coordinator

The Procurement & Inventory Coordinator is responsible for the full cycle of purchasing, receiving, inventory management, and supply control across the facility. This role ensures timely and cost-effective procurement of parts, equipment, and supplies while maintaining accurate inventory levels in the SAP system. The position is also responsible for organizing the stockroom, reducing inventory overhead, and ensuring uninterrupted access to required materials for maintenance, production, and operations. Since MOCOM adheres to ISO 45001 & 14001 (Safety and Environmental Standards) all employees have responsibilities that include maintaining a high awareness of quality, safety, environmental conservation of energy, water and resources.

Key Responsibilities

Procurement & Purchasing

• Research, source, and procure parts, materials, and facility supplies as needed based on actual usage and operational demand.
• Negotiate pricing and lead times with vendors to ensure cost-efficiency and timely delivery.
• Create, process, and track purchase orders through to receipt and payment in SAP or approved system.
• Expedite urgent or delayed orders and communicate proactively with stakeholders.

Inventory Management

• Maintain accurate, real-time inventory records in SAP, ensuring correct part numbers, locations, and quantities.
• Conduct regular cycle counts and reconcile discrepancies.
• Develop and maintain reorder points based on rolling usage data—not calendar time—to ensure optimal stock availability.
• Eliminate redundant or obsolete inventory and help reduce overall inventory carrying costs.

Stockroom Organization & Control

• Set up and maintain an organized parts and supplies stockroom using 5S and lean principles.
• Label, categorize, and store inventory for easy identification and retrieval.
• Monitor the physical condition and security of stored items.

Facility Supply Management

• Forecast, order, and maintain critical consumables (e.g., PPE, janitorial, office, and maintenance supplies) based on actual consumption.
• Ensure 100% availability of high-use supplies and respond quickly to department requests.
• Maintain a usage log to inform future ordering decisions.

Recordkeeping & Reporting

• Update historical equipment service and work order records in SAP.
• Generate and distribute inventory and procurement reports as needed.
• Maintain purchasing documentation for compliance and audit readiness.

Required Qualifications

• High school diploma or equivalent; associate degree or technical certification preferred.
• 2+ years of experience in procurement, inventory control, or materials management.
• Proficiency with ERP systems, preferably SAP.
• Strong organizational and recordkeeping skills.
• Ability to communicate effectively with vendors, coworkers, and management.
• Familiarity with 5S, lean inventory, or continuous improvement principles is a plus.
• Ensure the process related activities comply with the requirements of IATF 16949, ISO 9001, ISO 17025 (sampling), VDA 6.3 or customer specific requirements.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Office and stockroom/warehouse environment
• May be required to lift up to 50 lbs. occasionally
• Use of handheld scanners, computers, and warehouse equipment as needed