Administrative Assistant 2

Administrative Assistant 2

The Administrative Assistant 2 provides administrative and operational support for the Department of Artificial Intelligence and Health. This position is responsible for ensuring the efficient day-to-day functioning of the department through effective office management, coordination of activities, and support of faculty, staff, and leadership. The Administrative Assistant 2 manages a wide range of administrative functions and ensures compliance with institutional policies and procedures. This role requires the ability to exercise independent judgment, initiative, and discretion while handling sensitive information and complex administrative matters in a fast-paced, interdisciplinary academic environment.

Responsibilities include, but are not limited to: Administrative Support and Office Operations Coordinates and oversees daily administrative operations of the department to ensure efficiency and effectiveness. Provides direct administrative support to department leadership and faculty, including managing calendars, scheduling meetings, and preparing correspondence. Serves as the primary point of contact for the department, responding to inquiries and directing communications appropriately. Maintains departmental files, records, and documentation in compliance with university and state guidelines. Financial and Procurement Support Initiates and processes purchasing requests, travel authorizations, reimbursements, and other financial transactions in accordance with institutional policies. Coordinates with finance and procurement offices to ensure timely processing and compliance Human Resources and Personnel Support . Assists with on-boarding and off-boarding processes for faculty, staff, and student employees. Assist in coordinating personnel-related documentation and serves as liaison with Human Resources. Supports timekeeping, leave reporting, and related administrative processes. Event and Program Coordination Coordinates logistics for meetings, seminars, and departmental events, including scheduling, materials preparation, and communication with participants. Provides support for faculty recruitment activities, including interview coordination and candidate visit logistics. Compliance and Special Projects Ensures adherence to university policies, procedures, and regulatory requirements. Assists with preparation of reports, presentations, and data tracking. Participates in special projects and performs other duties as assigned. Other Perform all other related duties as assigned.

Required Qualifications: Associates degree from an accredited college or university in a related field with at least four years of progressively responsible experience in administrative support positions. OR High school diploma/GED from a recognized State or Federal accrediting organization with at least seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities Ability to maintain confidentiality. KNOWLEDGE Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases. SKILLS Detail-oriented with excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.

Shift: Days/M-F Pay Band: B5 Salary Range: $17.88/hourly - $21.92/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: 8/20/26 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.