Administrative Assistant

Administrative Assistant at AIM World Services

The Administrative Assistant will play a pivotal role in supporting our daily operations and ensuring that our office runs smoothly. This role requires a proactive individual who can handle a fast-paced environment while maintaining a high level of professionalism and attention to detail.

Key Responsibilities:

• Manage schedules, including bookings for local travel and conferences.
• Responsible for procurement and shipment of uniforms necessary for employees.
• Answering and directing calls to the appropriate office sections and taking messages.
• Greet visitors and determine access to appropriate parties and maintain the sign-in roster.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to scanning, photocopying, mailing, and filing.
• Conduct inventory inspections in various locations.
• Maintain hard copy and electronic filing system.
• Coordinate and organize office activities.
• Purchase office supplies and manage inventory.
• Assist in the preparation of regularly scheduled reports.
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)

Qualifications:

• Proven experience as an administrative assistant or in other secretarial positions.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Proficiency in English.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.
• Discretion with personal and confidential information.

Personal Attributes:

• Energetic and enthusiastic approach to tasks and challenges.
• Strong interpersonal skills and a friendly demeanor.
• Proactive, self-starter with the ability to work independently.
• Strong problem-solving skills and attention to detail.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and inclusive work environment.

To apply, please visit View email address on click.appcast.io. We thank all applicants for their interest, but only those selected for an interview will be contacted. AIM World Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.