Accounts Payable Processor Job Description

The Accounts Payable Processor I reviews purchase orders, statements, and invoices to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Being an Accounts Payable Processor I responds to vendor inquiries and resolves any discrepancies in billings and payments. Maintains and reconciles accounts payable ledger. In addition, Accounts Payable Processor I may process requests for employee expense reimbursements. Requires a high school diploma or equivalent. Typically reports to a supervisor or manager. Being an Accounts Payable Processor I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience.

Accounts Payable Processor Job Description Template

Our company is looking for a Accounts Payable Processor to join our team.

Responsibilities:

  • Perform timely account reconciliation by verifying entries and comparing to balances;
  • Analyze, prioritize, code and pay invoices, managing vendor or supplier expectations;
  • Print all accounts payable reports and maintain all accounts payable files;
  • Working with three separate ERP systems;
  • Performing a three-way match on Accounts Payable invoices;
  • Assist in ad-hoc Accounts Payable functions and tasks as requested;
  • Provide support and training to fellow Accounts Payable Clerks, Processors and Specialist;
  • Providing excellent customer service to our vendors, staff and customers;
  • Monitor shared drive for activity and inform the necessary party of action to take;
  • Performing check runs every week to ensure bills are paid on time;
  • Utilizing of Excel & ERP systems;
  • Researching and resolving vendor statement discrepancies and issues;
  • Monitor and address inquires sent to the department mailboxes, voicemail and inbox;
  • Assist in mailing of weekly checks, Answering phone calls and emails as needed;
  • Performing full cycle processing including coding, matching, batching, verifying & reconciling transactions.

Requirements:

  • Must be able to work well in a fast-paced environment;
  • Knowledge of Microsoft Excel;
  • Exposure to invoice exception management;
  • Ability to adapt to changes with positive outlook, and suggest improvements;
  • Ability to work well under pressure and under strict guidelines;
  • Assist in mailing of weekly checks, Answering phone calls and emails as needed;
  • Monitor and address inquires sent to the department mailboxes, voicemail and inbox;
  • Analyze, prioritize, code and pay invoices, managing vendor or supplier expectations;
  • Extensive Excel knowledge;
  • Customer service experience;
  • Strong organizational skills;
  • Monitor shared drive for activity and inform the necessary party of action to take;
  • Strong communication skills, both written and verbal;
  • Strong interpersonal skills;
  • Provide support and training to fellow Accounts Payable Clerks, Processors and Specialist.

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