Contract Administrator

Contracts Administrator I assists in the preparation of contractual provisions and the administration of contract proposals. Helps senior contracts administrator to prepare bids and negotiate specifications with suppliers, partners or customers. Being a Contracts Administrator I examines and reviews materials of bids or contracts. Requires a bachelor’s degree. Additionally, Contracts Administrator I typically reports to a manager. The Contracts Administrator I works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Contracts Administrator I typically requires 0-2 years of related experience.

Contract Administrator Job Description Template

Our company is looking for a Contract Administrator to join our team.


  • Develop proposal packages, in a timely manner and in accordance with established procedures;
  • Maintain appropriate contractual, program records and other documents;
  • Audit active work orders and ensure all have been billed per the agreement;
  • Answer calls and attend meetings;
  • Organize large volumes of information;
  • Organizing and maintaining all contract data;
  • Enters specific agreements into Prospect’s Review and Approval System as requested;
  • Special projects as assigned;
  • Maintains supplier database and purchase order files including modifications, policies, procedures, tax records, certificates of insurance etc;
  • Obtains internal signatures (per authorized signatories) and assist with counterparty/vendor signature (if needed) in a timely manner;
  • Prepares Request for Proposal (RFP) for subcontracts;
  • Prepare and disseminate information to appropriate employees regarding contract status;
  • Assist with Punch List issuance;
  • Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel;
  • Create language standards for existing and new contracts.


  • Pre-employment background check and subject interview completion;
  • Other skills necessary for the successful operations of the Instar Group, LLC;
  • Ability to work with all levels of management internally and externally;
  • Notary Public Certification preferred;
  • Ability to apply critical and strategic thinking;
  • Proficiency in software programs such as: Microsoft Office Word, Excel, PowerPoint and Outlook;
  • Requires proficiency in Microsoft Excel and Word;
  • Bachelor’s degree in Business Administration or Contracts Management;
  • Ensure final contract documents are consistent with agreements reached at negotiations;
  • Keen attention to detail while proactively using analysis to respond to requests and resolve issues;
  • Highly proficient in Microsoft Excel and proven skills is in other Microsoft applications (i.e. PowerPoint, Word, Office 365);
  • Capable of working independently under minimum direction;
  • Working knowledge of the Federal Acquisition Regulation (FAR);
  • Two plus years of previous experience in construction property management;
  • Demonstrated ability to multitask and prioritize as needed.