Contract Coordinator

Contract Coordinator Job Description Template

Our company is looking for a Contract Coordinator to join our team.


  • Organize and maintain law department files in support of records retention policies using LawTrac;
  • Appropriately escalate complex legal and factual issues to law department attorneys;
  • Prepare and maintain reports on contract volume, status and other contract operation metrics;
  • Facilitate completion of vendor RFI / certification documents;
  • Draft, review, revise, and manage form agreements for sales activities, as well as consulting, vendor, clinical and service arrangements;
  • Serve as point of contact for contract requests (i.e. intake, verification and direction) and manage and track progress;
  • Interpret and compose contracts;
  • Order repair parts;
  • Other projects when assigned;
  • implementing data quality improvements on a contract record level, as needed;
  • Manage online and excel databases;
  • requesting additional information from internal customers to complete incomplete requests;
  • providing topical database standards reviews;
  • Coordinate inspection schedules with customers and field technicians;
  • Transcribe inspection results.


  • Contract drafting and negotiation experience;
  • Ability to assess contract budget accuracy and perform occasional financial analysis;
  • Strong work ethic, including taking ownership of projects assigned to ensure timely completion;
  • Ability to organize and prioritize multiple tasks concurrently;
  • Ability to independently perform administrative assignments with a high degree of accuracy and under minimum supervision;
  • Can effectively communicate both written and orally;
  • Three years experience of responsible administrative work ;
  • Two years experience in construction related field ;
  • High level administrative support experience, preferably in the construction industry, or related experience required;
  • Construction contract approval experience;
  • Strong attention to detail;
  • Bachelor’s degree from an accredited institution;
  • Manage and reconcile contract expenditures and financial projects when improperly entered;
  • Review standard purchase orders for compliance with federal and state regulations including review of quote process;
  • Bachelor’s degree in accounting or finance.