The Document Control Specialist I sets up and maintains records/data management system to capture all records control requirements, including maintenance of files, quality assurance, information conversions, and systems automation. Develops policies and procedures for records/data management system. Being a Document Control Specialist I typically reports to a manager. Requires a high school diploma. Being a Document Control Specialist I works on projects/matters of limited complexity in a support role. Work is closely managed. Working as a Document Control Specialist I typically requires 0-2 years of related experience.
Document Control Specialist Job Description Template
Our company is looking for a Document Control Specialist to join our team.
Responsibilities:
- Other duties as assigned;
- Control and track the generation and distribution of electronic data;
- Create and maintain document tracking logs;
- Assist in related tasks as requested by Document Control Manager;
- Experience prolonged sitting, some bending, stooping and stretching;
- Support internal and external audit activities including FDA Inspections and ISO certification;
- Maintains safety books;
- Reviews BOMs;
- Filing documents;
- Maintains and tracks routing of internal and external documents;
- Creates, reviews & approves internal Fill and Assembly specifications;
- Experience: Two years of experience in ad-promo/copy review or document control within a Medical Device Pharmaceutical or other regulated industry;
- Provide backup support to staff as needed;
- Associate degree or Equivalent Preferred;
- Proactively contribute to process improvements with focus on document accuracy and efficiency.
Requirements:
- A High School Diploma or General Education Diploma (GED);
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines;
- Technical Capacity;
- Organizational skills, the ability to manage multiple complex tasks at one time;
- Must be able to pass a comprehensive background check;
- Follows documented protocols and procedures;
- Strong ability to multi-task and to meet business deadlines;
- Must be able to work independently and control time management;
- Superb ability to effectively communicate with staff members and business partners at all levels of the organization (both internal and external);
- Excellent communication skills: able to read and understand technical reports, specifications, and office correspondence;
- Must be a minimum of 21 years of age;
- 3-5 years related experience;
- Works well with a diverse group of professionals in a team environment;
- Knowledge of Document Control fundamentals and Quality Systems;
- Strong technical writing skills.