Document Control Supervisor

Document Control Supervisor Job Description Template

Our company is looking for a Document Control Supervisor to join our team.

Responsibilities:

  • Oversee and support Document Control staff to successfully operate and maintain the DCMS and related duties;
  • Assist the Program divisions and project team members in collecting, tracking, storing, retrieving, and distributing of documents with the DCMS;
  • Develops and delivers training and/or site guidance on document and records management processes and roles;
  • Files, tracks and archives GMP documentation;
  • Performs other duties as assigned or required by management;
  • Writes and maintains document control procedures and participates in the development/improvement and roll-out of document control tools;
  • Office administration support within the scope of Document Control including preparation and implementation of internal and external audits;
  • Establishes and maintains records management system including secure storage, retrieval, retention and destruction;
  • Ensure the project team members are provided with adequate training to enable them to successfully use the procedures and systems in use;
  • Manages and executes the routing, review, approval, distribution and archival of new and revised controlled documents;
  • Processes, distributes, and maintains controlled documentation (i.e., SOPs, forms, validation documents, logbooks, etc.);
  • Works directly with clients to create, revise, issue and track controlled documents to meet timelines.

Requirements:

  • Experience with Adobe Acrobat, Visio, Adobe Sign, DocuSign preferred;
  • Strong knowledge of quality systems and regulatory requirements (21 CRF Part 11/210/211);
  • Strong organizational skills and attention to detail a must;
  • Excellent computer and word processing skills with MS Word;
  • Ability to work on multiple assignments in collaboration with other departments;
  • Excellent writing and editing skills;
  • Excellent interpersonal, verbal and written communication skills are essential in this collaborative work environment;
  • Proficient with Electronic Document Management Systems, Outlook, Excel;
  • BS with a minimum of 3 years of related document control experience in a GMP environment within biopharma or biotech;
  • Proven ability to work with a wide range of disciplines connected with the successful completion of projects;
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies;
  • Strong knowledge of Microsoft Word, Excel, SharePoint, Project, PowerPoint, Visio;
  • Bachelor’s Degree in Business Administration, Information Technology, Library Science, or a similar, relevant discipline, or equivalent experience;
  • 10+ years experience in Document Control, preferably in client-facing design and construction of large infrastructure projects;
  • Effective working within a diverse and integrated team with the client and subcontractors.