Document Control Supervisor Job Description Template
Our company is looking for a Document Control Supervisor to join our team.
Responsibilities:
- Oversee and support Document Control staff to successfully operate and maintain the DCMS and related duties;
- Assist the Program divisions and project team members in collecting, tracking, storing, retrieving, and distributing of documents with the DCMS;
- Develops and delivers training and/or site guidance on document and records management processes and roles;
- Files, tracks and archives GMP documentation;
- Performs other duties as assigned or required by management;
- Writes and maintains document control procedures and participates in the development/improvement and roll-out of document control tools;
- Office administration support within the scope of Document Control including preparation and implementation of internal and external audits;
- Establishes and maintains records management system including secure storage, retrieval, retention and destruction;
- Ensure the project team members are provided with adequate training to enable them to successfully use the procedures and systems in use;
- Manages and executes the routing, review, approval, distribution and archival of new and revised controlled documents;
- Processes, distributes, and maintains controlled documentation (i.e., SOPs, forms, validation documents, logbooks, etc.);
- Works directly with clients to create, revise, issue and track controlled documents to meet timelines.
Requirements:
- Experience with Adobe Acrobat, Visio, Adobe Sign, DocuSign preferred;
- Strong knowledge of quality systems and regulatory requirements (21 CRF Part 11/210/211);
- Strong organizational skills and attention to detail a must;
- Excellent computer and word processing skills with MS Word;
- Ability to work on multiple assignments in collaboration with other departments;
- Excellent writing and editing skills;
- Excellent interpersonal, verbal and written communication skills are essential in this collaborative work environment;
- Proficient with Electronic Document Management Systems, Outlook, Excel;
- BS with a minimum of 3 years of related document control experience in a GMP environment within biopharma or biotech;
- Proven ability to work with a wide range of disciplines connected with the successful completion of projects;
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies;
- Strong knowledge of Microsoft Word, Excel, SharePoint, Project, PowerPoint, Visio;
- Bachelor’s Degree in Business Administration, Information Technology, Library Science, or a similar, relevant discipline, or equivalent experience;
- 10+ years experience in Document Control, preferably in client-facing design and construction of large infrastructure projects;
- Effective working within a diverse and integrated team with the client and subcontractors.