Event Coordinator Job Description Template
Our company is looking for a Event Coordinator to join our team.
Responsibilities:
- Provide rolling updates to training calendar (room requests, facilitator and presenter scheduling, and mapping attendee numbers to locations);
- Assist with the preparation and coordination of pitches and RFP responses;
- Monitor auto-enrollment communications and exception process;
- Assist with drafting and preparing e-communication marketing campaigns and analytics reporting;
- Responsible for various tasks as assigned during the annual San Mateo County Fair;
- Assist in management for all event mailboxes;
- Daily Use: Manage the daily operations for equipment procurement, inventory management, and maintenance function;
- Manages and refines on-site events with special focus on developing strong front of house service, unique design, and presentation;
- Meet and greet clients, conduct site visits, and promote catering services;
- Onsite Event Management: Supervise and attend set-up and execution of events and meetings when needed;
- Develops reports and statistics for tradeshows and events;
- Support and coordinate operations for The Washington Post Live Center;
- Provides guidance and feedback to all members of the team;
- Responsible for final reconciliation with hotels, speakers and sponsors information;
- Create and implement sponsorship campaigns through the marketing automation platform.
Requirements:
- 3-5 years in events/meetings experience;
- Proficient in Word and Excel;
- Ability to meet established deadlines;
- 2-3 years of events coordination experience necessary;
- Experience with donor databases/online registration systems (Convio) is a plus;
- Must be open to trying new things;
- Ability to work independently and collaborate as part of a team; flexibility and adaptability;
- Candidates who have no previous experience are also highly encouraged to apply;
- High level of customer service;
- Bachelor’s degree in events, hospitality, theater management, or management, or three years of experience in related field;
- Knowledge of basic recruitment practices;
- Ability to prepare reports;
- 2 or more years of previous catering experience required;
- Optimistic, highly motivated and flexible with the ability to multi-task, organize and manage time effectively;
- Willing and able to handle a broad spectrum of day-to-day work duties as related to operations of the organization.