Project Assistant Job Description Template
Our company is looking for a Project Assistant to join our team.
Responsibilities:
- Facilitating teleconferences, meetings and training sessions;
- Word processing, formatting, report proofing and editing, copying and binding documents, and data base work;
- Assist with document control and training compliance within the Quality Management System;
- Attend project meetings, prepare and distribute meeting minutes, actions and Issues logs;
- Work with office administrative team to provide all support required for office;
- Organizing and maintaining a file system consistent with W&C standards;
- Support office administrative team including office duties and back-up receptionist when needed;
- Provide project administrative support to PM’s on all aspects of their projects daily;
- Organizing and filing essential documents consistent with the study protocolâx80x99s Trial Master File;
- Assist in the establishment of documentation and associated change control policies and procedures;
- Working with PMs to prepare project write ups/descriptions;
- Assist with any projects needed by the department or staff;
- Support grants administration activities (i.e., contract negotiations, subaward processing, etc.);
- Prior experience with subcontracts, RSI, and Purchase Orders required;
- Index and summarize documents including depositions.
Requirements:
- Proficient in Microsoft Office Suite, including Microsoft Word, Excel, PowerPoint, Outlook;
- 5-10 years as a project or administrative professional;
- Must be detail-oriented and highly organized;
- Experience in an engineering, consulting, or professional services environment a plus;
- High School diploma required; associate degree preferred;
- Well-organized and highly motivated;
- Ability to be proactive, assertive, and demonstrate proven initiative;
- Exceptional proficiency in MS office;
- Excellent customer service skills;
- Must have good communication skills;
- Undergraduate degree required;
- Must be able to pass a drug screen;
- Must be at least 18 years of age;
- Must have experience in using SharePoint Software;
- Background in higher education, arts, or nonprofit sector preferred, particularly in a communications-related capacity.