Purchasing Agent

Purchasing Agent prepares, verifies, and places purchase orders based on business requirements. Monitors a system to maintain inventory levels and availability. Being a Purchasing Agent resolves issues related to inventory returns, replacements, and credit arrangements. Typically requires a high school diploma. Additionally, Purchasing Agent typically reports to supervisor or manager. The Purchasing Agent works under moderate supervision. Gains or has attained full proficiency in a specific area of discipline. To be a Purchasing Agent typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification.

Purchasing Agent Job Description Template

Our company is looking for a Purchasing Agent to join our team.


  • Solicit Vendor Bids, Analyze, and contracts according to company guidelines;
  • Manage and maintain cost and price data for community specifications and standard option offerings;
  • Create initial work orders and purchase orders for all construction starts with budgets customized for address specific jobs;
  • evaluating need to introduce additional products or discontinue existing ones;
  • Collaborate and communicate regularly with Customer Service, Sales and Receiving to ensure that expectations are constantly met;
  • Monitor, create and maintain BOM (Bill Of Materials);
  • Conducts surveys and market studies to determine price levels, trends, business activity and availability of commodities;
  • Place Spot Buy orders as needed for production rushes;
  • Works with the DCs to understand and satisfy the needs and requirements;
  • Keeps accurate records, including price histories and any problems during business with particular vendors;
  • Consults catalogs and interviews suppliers to obtain prices and specifications;
  • Keep track of incoming orders to ensure equipment arrives on time;
  • Develop and maintain internal and external partner relationships at all levels to contribute to category growth;
  • Good understanding of general ledger accounts, cost centers, month end accruals, and month end closing documents;
  • Monitor and expedite orders.


  • Must be computer literate in all Microsoft Office products, with high proficiency in Excel;
  • Requires a positive attitude and ability to function both independently and in a team setting;
  • Coordinate Product Change Notification Process;
  • Observant, analytical, inquisitive and attentive;
  • Strong knowledge and understanding of purchasing procedures;
  • 1-year experience in laboratory and technical environment;
  • Two-years BRIX experience;
  • Demonstrated level of success in the development of client relationships;
  • Proficient with general office applications;
  • Must be able to pass background and drug screening;
  • Experience in purchasing and negotiating;
  • Critical thinking and resourcefulness to solve problems with supply chain and inventory management;
  • Working knowledge of purchasing related accounting issues;
  • Ability to establish and maintain relationships with vendors, suppliers, manufacturers, and co-workers;
  • Proficient in Microsoft Office applications.