Invoicing Specialist Job Description Template
Our company is looking for a Invoicing Specialist to join our team.
Responsibilities:
- Verify Shipping amount charged is the same as shipping document;
- Provide ad-hoc support when requested;
- Provide feedback to the Operations Department, as well as, the steps needed to correct any rejected sales orders;
- Archive all posted sales in the Archive to allow quick access for the collections department when needed;
- Review supporting document to verify Bill to address is correct;
- Communicate effectively within the company in order to resolve client inquiries and payments;
- Ensure all catering activity is complete and accurate;
- Coordinate with operational units to ensure food and supply orders are appropriate and approved;
- Coordinate with operational unit staff to ensure timely invoicing of all catering orders;
- Responsible for establishing new accounts in QuickBooks customer master log and updating customer account information as required;
- Provided reporting/spreadsheets as requested by management team;
- Investigate and resolve discrepancies in billing;
- Obtain billing information from the company operational units;
- Other general responsibilities;
- Responsible for enforcing internal order entry process guidelines and corporate control standards.
Requirements:
- Quick and accurate completion of Data Entry required;
- Bachelor’s degree in Accounting, Finance or related field;
- 1-2 years of general office experience in a professional environment;
- Intermediate Excel Skills – (Filters, V-lookup’s & Pivot Tables).