Legal Assistant Job Description

Legal Assistant Job Description Template

Our company is looking for a Legal Assistant to join our team.

Responsibilities:

• Prepare and send correspondence on behalf of the Legal Department; act as a first level contact with mail courier services;
• Working one on one with Attorneys;
• Confirming medical providers clients treated with prior to disbursing funds to ensure we’re paying all providers what their final bills are;
• Working on bond sales pursuant to task list in the Reference Library;
• Processing documents pursuant to Reference Library;
• Maintain and archive documents;
• Maintain attorney calendars for multiple attorneys and monitor critical dates;
• Data entry;
• sort court documents;
• Read, sort and prioritize incoming mail, ensure that outgoing mail is handled promptly;
• A team player who will take ownership and become familiar with clients, cases, and files;
• Create binders for organizational documents, minutes, resolutions and other corporate records for Lincoln’s corporate entities;
• Expense processing through Concur;
• Circulate investor documents among attorneys in various domestic and international offices;
• Complete routine information in forms and update document templates.

Requirements:

• Ability to manage a busy desk;
• Minimum of 1 year as a Litigation Legal Secretary;
• Customer service experience;
• College Graduate (advanced degree or experience in law firm or professional office environment a plus);
• Must be efficient and detail-oriented;
• Proofread documents for grammatical, typographical and spelling errors;
• Associate’s degree or equivalent preferred;
• Working knowledge of legal documents, such as contracts, leases, deeds, mortgages, closing disclosures and general residential documents;
• Strong team player, proactive, takes initiative to assist the attorneys and completes projects on time;
• Barkley is a Mac environment; experience with Word is required; additional windows based software experience is preferred;
• One (1) year of office/administrative experience. Additional training will be provided to perform listed responsibilities;
• Ability to understand documents and perform standardized edits;
• Corporate or employment law experience preferred;
• Ability to keep information confidential;
• 3+ years’ experience as a legal assistant or working in a law firm (MUST) personal injury law firm (PLUS).