Office Manager Administrative Assistant Job Description Template
Our company is looking for a Office Manager Administrative Assistant to join our team.
Responsibilities:
- Prepares and maintains spreadsheets;
- Attending construction meetings/producing meeting minutes;
- Facilitate Engineers-In-Change as well as Construction Inspectors with all necessary electronic filing;
- Tracking office supplies, Scheduling Meetings;
- Contract Management;
- Review material related to contract payment;
- Provide assistance to New York State Office of General Services (OGS) Project Manager as directed;
- Posting drawings with RFI’s and IB’s;
- Other duties as assigned;
- Prepares all correspondence, process timesheets and expense reports; maintains files;
- Attending event schedule meetings with facility;
- Ordering, receiving and stocking Supplies;
- Phone and email;
- Directing phone calls, emails, and walk-ins;
- Mailing.
Requirements:
- Bachelor’s degree preferred;
- Strong Excel experience;
- Knowledge of CRM systems (we use Hubspot);
- Process building and refining;
- Solid experience maintaining a full calendar of client appointments for the practice;
- Experience with CRM (preferrably Salesforce);
- 3-5 years of managerial/administrative experience;
- Event planning experience preferred;
- Experience with Marketing and Social Media preferred;
- Attention to detial;
- High functioning knowledge of Outlook, Microsoft Office Suite;
- Self-motivated and eager to learn.