Office Manager Administrative Assistant Job Description

Office Manager Administrative Assistant Job Description Template

Our company is looking for a Office Manager Administrative Assistant to join our team.

Responsibilities:

  • Prepares and maintains spreadsheets;
  • Attending construction meetings/producing meeting minutes;
  • Facilitate Engineers-In-Change as well as Construction Inspectors with all necessary electronic filing;
  • Tracking office supplies, Scheduling Meetings;
  • Contract Management;
  • Review material related to contract payment;
  • Provide assistance to New York State Office of General Services (OGS) Project Manager as directed;
  • Posting drawings with RFI’s and IB’s;
  • Other duties as assigned;
  • Prepares all correspondence, process timesheets and expense reports; maintains files;
  • Attending event schedule meetings with facility;
  • Ordering, receiving and stocking Supplies;
  • Phone and email;
  • Directing phone calls, emails, and walk-ins;
  • Mailing.

Requirements:

  • Bachelor’s degree preferred;
  • Strong Excel experience;
  • Knowledge of CRM systems (we use Hubspot);
  • Process building and refining;
  • Solid experience maintaining a full calendar of client appointments for the practice;
  • Experience with CRM (preferrably Salesforce);
  • 3-5 years of managerial/administrative experience;
  • Event planning experience preferred;
  • Experience with Marketing and Social Media preferred;
  • Attention to detial;
  • High functioning knowledge of Outlook, Microsoft Office Suite;
  • Self-motivated and eager to learn.