Proposal Writer

The Proposal Writer prepares contract proposals in accordance with business goals and objectives, administers major contracts, documents. Develops resources, researches funding sources, and writes proposals to a variety of organizations. Being a Proposal Writer may negotiate contractual provisions with potential partners. Assists in monitoring proposal process, ensures funder’s policies and legal requirements are followed. In addition, Proposal Writer requires a bachelor’s degree. Typically reports to a manager or head of a unit/department. Being a Proposal Writer gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as a Proposal Writer typically requires 2 to 4 years of related experience.

Proposal Writer Job Description Template

Our company is looking for a Proposal Writer to join our team.


  • Manage updates and revisions to technical literature;
  • Provides volume status updates to Sales leadership;
  • Conducts interviews with SMEs/SAs to translate solution ideas into colloquial terms in the written response;
  • Participates in pursuit strategy and solution design meetings to understand solution direction, strengths, and key solution components;
  • Revises and edits drafts to meet set standards, including consistency of messaging, alignment to capture plan objectives, and client focus;
  • Conducts research for areas of technical unfamiliarity;
  • Under the direction of the Proposal Manager, writing responses to RFIs and Corporate Capability Statements;
  • Establishing and maintaining all electronic proposal files;
  • Design, develop and implement short and long-range plans designed to highlight Bird’s government strategy and market-specific initiatives;
  • Rewriting non-compliant or lacking proposal sections and related proposal documents;
  • Developing production checklists (i.e., binding and shipping materials, delivery method, delivery receipts, etc.);
  • Developing compliant resume templates to ensure that formatted resumes address all personnel requirements;
  • Gather, analyze, and synthesize large amounts of information quickly and accurately;
  • Formatting source (“street”) resumes per template requirements;
  • Create and prepare memoranda, reports as well as other internal and external facing documents.


  • APMP membership or certification;
  • Proposal writing experience within a civil engineering firm;
  • Able to write in both explanatory and procedural styles;
  • Must have the ability to work flexible hours to meet deadlines;
  • Experience as a Volume Lead or Lead Technical/Management Writer;
  • Experience with SharePoint;
  • Collaborate with company subject matter experts to develop proposal response solutions, win themes, storyboards, and initial outline;
  • High initiative and willingness to take on new challenges;
  • Experience working in an office environment, writing/copy editing/production of publications;
  • Ability to hear and, most importantly, seek feedback;
  • 3+ years working within government, transportation, public interest groups, technology industry groups or corporations;
  • Prepare presentation by evaluating text, graphics, and binding; coordinating printing;
  • Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval;
  • Proficient in MS office tools – Excel, word, PowerPoint;
  • Obtain approvals by reviewing the proposal with key providers and project managers.

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