Accounts Payable Associate Job Description Template
Our company is looking for a Accounts Payable Associate to join our team.
Responsibilities:
- Answer accounts payable calls and inquiries;
- Prepare checks for mailing;
- Ensure property invoice approval before payment is made;
- Maintain an organized filing system;
- Matching invoices to purchase orders;
- Process invoices in timely manner;
- Strong Excel skills;
- Verifies vendor accounts by reconciling monthly statements and related transactions;
- Perform activities in line with the Service Level Agreement;
- 3+ years working in accounts payable;
- Issues stop-payments or purchase order amendments;
- Maintains accounting ledgers by verifying and posting account transactions;
- Accomplishes accounting and organization mission by completing related results as needed;
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices;
- Oversee the A/P email inbox while working closely with internal and external customers to help ensure efficient and effective response time.
Requirements:
- Proficient with MS Word/Excel/Outlook;
- Experience with general ledger journal enties;
- Written – Clear, courteous, and free of errors;
- Digital document management experience (Adobe Acrobat / Docusign);
- Verbal – ability to articulate points clearly, deal with challenging scenarios, and ability to use discretion in sensitive matters;
- Experience with the following is a plus;
- Minimum two years Accounts Payable experience; preferably with a government contractor;
- High School diploma or higher education level;
- Proficiency with Microsoft Office Suite applications including Word, Excel, and Outlook;
- Basic understanding of core accounting principles and how financial statements relate;
- QuickBooks;
- Ability to use windows filing system networks;
- Intermediate Excel capabilities (Data sorts, V-Lookups);
- Inventory Management Systems;
- Task Management – Ability to prioritize numerous tasks and priorities in an electronic system.