The Accounts Payable Specialist I reviews purchase orders, statements, and invoices to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Being an Accounts Payable Specialist I responds to vendor inquiries and resolves any discrepancies in billings and payments. Maintains and reconciles accounts payable ledger. In addition, Accounts Payable Specialist I may process requests for employee expense reimbursements. Requires a high school diploma or equivalent. Typically reports to a supervisor or manager. Being an Accounts Payable Specialist I works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience.
Accounts Payable Specialist Job Description Template
Our company is looking for a Accounts Payable Specialist to join our team.
Responsibilities:
- Review invoices for appropriate documentation and approval prior to payment;
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices;
- Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted;
- Performs additional assignments per supervisor’s direction;
- Data entry of invoices and posting items into the accounting system;
- Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
- Prepare monthly sales and use tax amounts due and submit payments;
- Utilize 3-way match for PO and vendor invoice;
- Facilitate payment of invoices by running checks and ACH registers, coordinating payment with the bank, processing of wires, and issuing stop payments;
- Prepare and process weekly payments;
- The ideal candidate must have 3+ years of high-volume invoice processing in a corporate environment;
- GP experience a plus;
- Preparing invoice deduction notices;
- Set invoices up for payment;
- Ability to consistently meet all deadlines.
Requirements:
- Strong organizational skills;
- 4 year college degree with accounting major preferred, or equivalent accounting/accounts payable work experience;
- Great Plains is used, but not required;
- 2 years’ experience in Accounts Payable;
- Valid driver’s license;
- Proficient in Excel (v-lookups, pivot tables, etc);
- Some understanding of light to intermediate bookkeeping procedures;
- One year experience in a high volume A/P processing role;
- High level of accuracy;
- Effective internal and external communication and interpersonal skills;
- Experience using Oracle R12 preferred;
- Experience with NetSuite a must;
- Ability to work well in a team environment with a comfort level working independently as well;
- Proficient with Microsoft Excel;
- 2-4 years of AP experience.