Accounts Payable Job Description Template
Our company is looking for a Accounts Payable to join our team.
Responsibilities:
- Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted;
- Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
- Maintain inter-company records for multiple entities;
- Perform ad-hoc accounting projects as necessary;
- Handle a high volume of correspondence for multiple clients;
- Ability to work in a self-directed manner with little direct supervision;
- Must be able to follow policies, regulations and guidelines and procedures;
- Send out approval so the payments can be processed timely;
- Participate in SOX testing and special projects;
- Opening AP mail and matching invoices to PO/Receiver; entering invoices into QAD for payment and filing vouched invoices;
- Ensure that all processes and policies are compliant with Internal Audit and Sarbanes-Oxley control requirements;
- Assists vendor setup in Quickbooks and Bill.com;
- Perform daily Accounts Payable activities, Auditing Invoices, Credit card expenses and personal reimbursement expenses;
- Responsible for coding and monitoring weekly corporate credit card charges;
- Ability to identify areas of issue and provide resolution.
Requirements:
- Experience putting processes and procedures in place;
- Experience with QuickBooks and NetSuite highly preferred;
- Minimum of high school diploma and over 5 years of comparable experience;
- Must have previous experience with Great Plains Software;
- Intermediate to advanced Excel skills – pivot tables, v/h lookups;
- Proficiency with an accounting ERP system such as SAP, Oracle;
- Ability to work independently and multi-task, with a can-do attitude;
- Strong work ethic and attention to detail required;
- Review documents submitted for payment for accuracy, adequate support, and correct coding and proper authorization;
- Reliable and professional attitude;
- Strong Customer Service skills/ Team Player;
- Proficient in Word and Excel;
- Great communication skills, both written and verbal;
- Strong communication skills and the ability to interact with all levels of management;
- 1-3 years in an accounts payable department.