Accounts Payable

Accounts Payable Job Description Template

Our company is looking for a Accounts Payable to join our team.


  • Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted;
  • Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
  • Maintain inter-company records for multiple entities;
  • Perform ad-hoc accounting projects as necessary;
  • Handle a high volume of correspondence for multiple clients;
  • Ability to work in a self-directed manner with little direct supervision;
  • Must be able to follow policies, regulations and guidelines and procedures;
  • Send out approval so the payments can be processed timely;
  • Participate in SOX testing and special projects;
  • Opening AP mail and matching invoices to PO/Receiver; entering invoices into QAD for payment and filing vouched invoices;
  • Ensure that all processes and policies are compliant with Internal Audit and Sarbanes-Oxley control requirements;
  • Assists vendor setup in Quickbooks and;
  • Perform daily Accounts Payable activities, Auditing Invoices, Credit card expenses and personal reimbursement expenses;
  • Responsible for coding and monitoring weekly corporate credit card charges;
  • Ability to identify areas of issue and provide resolution.


  • Experience putting processes and procedures in place;
  • Experience with QuickBooks and NetSuite highly preferred;
  • Minimum of high school diploma and over 5 years of comparable experience;
  • Must have previous experience with Great Plains Software;
  • Intermediate to advanced Excel skills – pivot tables, v/h lookups;
  • Proficiency with an accounting ERP system such as SAP, Oracle;
  • Ability to work independently and multi-task, with a can-do attitude;
  • Strong work ethic and attention to detail required;
  • Review documents submitted for payment for accuracy, adequate support, and correct coding and proper authorization;
  • Reliable and professional attitude;
  • Strong Customer Service skills/ Team Player;
  • Proficient in Word and Excel;
  • Great communication skills, both written and verbal;
  • Strong communication skills and the ability to interact with all levels of management;
  • 1-3 years in an accounts payable department.