Admin Assistant

Admin assistants give support to offices by organising meetings, typing documents and updating computer records.

Admin Assistant Job Description Template

Our company is looking for a Admin Assistant to join our team.

Responsibilities:

  • Conduct internet research;
  • Inventory;
  • Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database;
  • Participate in the preparation of regularly scheduled reports;
  • Provide cover for key areas of responsibility for rest of Admin Team as required and provide assistance to other support teams;
  • Data entry;
  • Completes projects/tasks that President and Vice President ask in a timely manner;
  • Maintain and order office supplies, stationery and consumables;
  • Assist with the coordination of daily activities and employee-related functions;
  • Respond to all complaints in a friendly and professional manner;
  • Assist with office events and food catering;
  • Manage security by following procedures and controlling access;
  • Operates copying/fax machines;
  • Book flights, hotels, and other reservations for industry events;
  • Manage phone calls and correspondence (including email, memos, letters, faxes and forms).

Requirements:

  • Prior administrative experience;
  • Valid registered vehicle insurance;
  • Pay is based on computer testing and experience;
  • Strong time management and problem solving skills with the ability to prioritize work;
  • Manage correspondence, and meetings within the department;
  • Working with customers in a fast-paced, sometimes stressful environment is necessary also;
  • Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines;
  • Must be able to read & understand written & verbal instructions in English ;
  • Proficient on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint;
  • C and above in English and Maths;
  • Polished/ Professional Appearance;
  • Excellent computer skills, especially typing;
  • Willingness to work as needed;
  • Outstanding written and verbal communication skills, with close attention to detail;
  • Answer telephone/route messages serving as a liaison between physicians and patients.