Admin Assistant Job Description

Admin Assistant Job Description Template

Our company is looking for a Admin Assistant to join our team.

Responsibilities:

• Conduct internet research;
• Inventory;
• Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database;
• Participate in the preparation of regularly scheduled reports;
• Provide cover for key areas of responsibility for rest of Admin Team as required and provide assistance to other support teams;
• Data entry;
• Completes projects/tasks that President and Vice President ask in a timely manner;
• Maintain and order office supplies, stationery and consumables;
• Assist with the coordination of daily activities and employee-related functions;
• Respond to all complaints in a friendly and professional manner;
• Assist with office events and food catering;
• Manage security by following procedures and controlling access;
• Operates copying/fax machines;
• Book flights, hotels, and other reservations for industry events;
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms).

Requirements:

• Prior administrative experience;
• Valid registered vehicle insurance;
• Pay is based on computer testing and experience;
• Strong time management and problem solving skills with the ability to prioritize work;
• Manage correspondence, and meetings within the department;
• Working with customers in a fast-paced, sometimes stressful environment is necessary also;
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines;
• Must be able to read & understand written & verbal instructions in English ;
• Proficient on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint;
• C and above in English and Maths;
• Polished/ Professional Appearance;
• Excellent computer skills, especially typing;
• Willingness to work as needed;
• Outstanding written and verbal communication skills, with close attention to detail;
• Answer telephone/route messages serving as a liaison between physicians and patients.