Administrative Assistant – Contracts Job Description Template
Our company is looking for a Administrative Assistant – Contracts to join our team.
Responsibilities:
- Develop expertise in Salesforce CPQ, including creation of sales order forms (OPF), quotes, and contracts;
- Maintain Contract and Purchase Order logs weekly to ensure timely receipt of signed documents;
- Receive and Ship packages as needed;
- Effectively communicate issues to head of Contracts Team and executive staff;
- Process Contract, Purchase Order and Change Order requests received from the Project Managers;
- File Contracts, Purchase Orders and Change Orders to respective folders;
- Retrieve and sort daily Contract Administration Mail;
- Scan and Upload documents to Sharepoint;
- Administer our internal Confluence system, including updating existing client contract pages and ensuring creation of new pages for new clients;
- Track, maintain, and report status of contracts including renewals and those in negotiation;
- Other responsibilities as required;
- Follow contract administration practices and office procedures and formulate appropriate improvements;
- Maintain Logs for Subcontractor’s Licenses;
- Assist in regularly and effectively filing contracts in internal systems (paper and electronic filing);
- Enter Contract Information into Procore Construction Management Software.
Requirements:
- Ability and comfort interacting with all organizational levels;
- Ability to adapt to changing priorities;
- Strong oral and written communication skills;
- Demonstrated ability to apply knowledge and to use discretion to make sound decisions;
- Ability to follow complex oral and written instructions;
- Proven strong skill with Microsoft Office (Word, Outlook, Excel);
- Records and Information Management;
- Ability to interact and communicate effectively within the organization;
- Demonstrated ability to effectively research and interpret;
- Demonstrate dependability, flexibility and teamwork;
- Bachelor’s degree or equivalent experience;
- Advanced proficiency in Excel, Word and Adobe Acrobat;
- Ability to work independently with minimal supervision or guidance;
- Proven strong initiative, accountability, and leadership;
- Prioritization of work schedule to maximize efficient time management with daily and specially requested tasks.