Administrative Assistant

Admin assistants give support to offices by organising meetings, typing documents and updating computer records.

Administrative Assistant Job Description Template

Our company is looking for a Administrative Assistant to join our team.

Responsibilities:

  • Support office scheduling operations, including scheduling caregiver shifts and in home assessments for prospective clients;
  • Anticipate the needs of top executives and to implement solutions proactively;
  • Maintain and order office supplies;
  • Assist with engagement management activities as needed, such as billings and new client acceptance;
  • Preparing and managing production schedules;
  • answer phones, and take messages;
  • Assist Billing Specialists with accounts receivable and with billing errors as requested;
  • Coordinate on-site and off-site events;
  • Providing administrative support for projects, which may include compiling materials, data entry, and running reports;
  • Perform general office duties, such as ordering supplies, maintaining records and database systems, filing documents and bookkeeping work;
  • Collection and delivery of mail and newspaper, office supplies;
  • CEO’s schedule maintenance;
  • Complies with all JCAHO accreditation standards;
  • Assist in the creation of presentation materials (PowerPoint or Keynote slides), Excel spreadsheets, and other communications, as needed;
  • Operate paging system in a professional manner when requested.

Requirements:

  • Accuracy;
  • Knowledge of financial and accounting terminology, a plus;
  • Good judgment skills;
  • Provide exceptional customer service;
  • Exhibit a high degree of judgment and discretion in handling confidential information and situations;
  • Associate’s degree with 2-years of experience (may consider candidates with no degree with at least 4-years of experience);
  • Firm knowledge of, MS Word, Excel and Outlook;
  • Good verbal and written communication skills;
  • Strong interpersonal and communication skills;
  • Collection and delivery of mail and newspaper, office supplies;
  • Two-year business and/or secretarial school;
  • Maintain sales support materials;
  • Must be self-confident, self-directed and collaborative;
  • Demonstrated understanding of workflow processes;
  • Provides clerical support for various correspondence, reports and other documents.