Admin assistants give support to offices by organising meetings, typing documents and updating computer records.
Administrative Assistant Job Description Template
Our company is looking for a Administrative Assistant to join our team.
Responsibilities:
- Support office scheduling operations, including scheduling caregiver shifts and in home assessments for prospective clients;
- Anticipate the needs of top executives and to implement solutions proactively;
- Maintain and order office supplies;
- Assist with engagement management activities as needed, such as billings and new client acceptance;
- Preparing and managing production schedules;
- answer phones, and take messages;
- Assist Billing Specialists with accounts receivable and with billing errors as requested;
- Coordinate on-site and off-site events;
- Providing administrative support for projects, which may include compiling materials, data entry, and running reports;
- Perform general office duties, such as ordering supplies, maintaining records and database systems, filing documents and bookkeeping work;
- Collection and delivery of mail and newspaper, office supplies;
- CEO’s schedule maintenance;
- Complies with all JCAHO accreditation standards;
- Assist in the creation of presentation materials (PowerPoint or Keynote slides), Excel spreadsheets, and other communications, as needed;
- Operate paging system in a professional manner when requested.
Requirements:
- Accuracy;
- Knowledge of financial and accounting terminology, a plus;
- Good judgment skills;
- Provide exceptional customer service;
- Exhibit a high degree of judgment and discretion in handling confidential information and situations;
- Associate’s degree with 2-years of experience (may consider candidates with no degree with at least 4-years of experience);
- Firm knowledge of, MS Word, Excel and Outlook;
- Good verbal and written communication skills;
- Strong interpersonal and communication skills;
- Collection and delivery of mail and newspaper, office supplies;
- Two-year business and/or secretarial school;
- Maintain sales support materials;
- Must be self-confident, self-directed and collaborative;
- Demonstrated understanding of workflow processes;
- Provides clerical support for various correspondence, reports and other documents.