Administrative Associate Job Description Template
Our company is looking for a Administrative Associate to join our team.
Responsibilities:
- Greet guests in a professional, friendly, hospitable manner;
- Prepare and ship all outgoing materials; (US Mail, UPS, FEDEX);
- Manage mail machine and the mail supplies;
- May be required to lift, pack and unpack boxes up to 25lbs;
- Manage visitor access with the building and maintain security awareness;
- Create agendas and schedule onsite meetings;
- Process all catering requests and coordinate delivery to meeting locations;
- Process multiple monthly expense reports through Concur;
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department;
- Assist in vendor credentialing needs to team members including background checks;
- Handles confidential information;
- Maintain team member correspondence via TMR email;
- Data entry to the SAP system including address changes, and performance appraisals;
- Conduct new hire appointments including creating badges and finger scans as necessary;
- Provide coverage for Reception and TMR desks as needed.
Requirements:
- Proven ability to organize and manage multiple priorities, meet deadlines, and follow through on projects;
- Ability to work autonomously and as part of a multi-disciplinary team;
- Requires Basic Life Support,(BLS), Advanced Life Support (ACLS), and Pediatric Advanced Life Support (PALs) certification through the AHA;
- Requires a Bachelor of Nursing (BSN); Master of Nursing (MSN) preferred;
- Requires an awareness and understanding of legal implications of all patient care activities;
- Requires advanced problem solving; systems thinking and conflict resolution skills;
- Must be customer service oriented and possess excellent written and verbal communication skills;
- Requires knowledge of state and national regulatory agencies ;
- Requires current licensure as a Registered Nurse in the state of Indiana;
- Associates degree;
- Other advanced life support certifications may be required per unit/department specialty according to patient care policies;
- Ability to work in a fast-paced environment;
- Enthusiastic team player with strong interpersonal communication skills and customer service focus;
- Intermediate computer skills including familiarity with Microsoft Office Suite;
- Commitment to confidentiality and integrity towards all team members.